How to set up a LiveWhale page | Scribe

    How to set up a LiveWhale page

    • Madeline Greely |
    • 26 steps |
    • 3 minutes
    1
    Navigate to [https://events.rice.edu/livewhale/user](https://events.rice.edu/livewhale/)
    2
    Under the "Your Events" tab, click "Add new."
    3
    Click the "Enter a title for this event" field and add the official title for the event.
    4
    Write out the official title of your event. If this is a regional event or an affinity group that should be written out as "Region | Event Title" or "Affinity Group | Event Title." Always include the region or affinity group first.
    5
    Click "Add/change images" here.
    6
    Click "Upload image" to upload the image you want to add. If this is an affinity group, regional group, or special event, you will have a standard graphic image or logo to keep these event images consistent on the <https://alumni.rice.edu/events> page.
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    [This Box folder](https://rice.box.com/s/hcsua0ze347w0q18lcnthkgqjz88ghhh)will have the standard graphic images for affinity groups, regional groups and signature events, keeping the event page and affiliated communications consistent. Note: LiveWhale will resize images, but you get the best results using the following dimensions: 300px x 300px
    7
    Click the "Enter a description (ALT text) for this image..." field.
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    You MUST include ALT text that is the same name as the event title unless you are pulling from a previously used image that already has this added. Do not include it as a "caption." Adding the ALT text will make your page more accessible.
    8
    Click "Save this image" once complete.
    9
    If this is an online or virtual event be sure to click "This is an online event."\ \ You do not need to fill out the other information. This will just make a note on the page that this is not an in-person event and that registrants are to expect a Zoom or video link.
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    This will still need to be added if this is a hybrid event.
    10
    Click the "Event date (MM/DD/YYYY) and Event time" field" to add the date and time of the event. If there is a set end time, please include that as well.
    11
    Click "Summary." This is where you will add a simple, brief event description. It could be as simple as "Houston monthly social at \[location\]" or "President DesRoches discussion on The Future of Rice University."
    12
    Click the "Event location" field and add the event's address.
    13
    Once the address has been added, click the "Add new location?" field.
    14
    Click the "Address, ZIP, coordinates, or other location info ("Golden Gate Bridge," etc.) for mapping:" field and add the event address once more.
    15
    Click "Add" to add the address to the system.
    16
    Once you've added the address, a Google map should pop up with the event location.
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    Please also make sure you are adding the on-campus locations. If applicable, you can also add the room number below.