How to use the Behavior and Program Libraries (for analysts)

This guide is essential to effectively utilize the Behavior and Program Libraries within analyst accounts. It provides a structured approach to accessing pre-elaborated, agency-specific, and analyst-created libraries, enabling users to efficiently create, manage, and customize them. Users will benefit from enhanced organization and tailored programs, making it a valuable resource for improving client outcomes.

35 steps

Abamatrix

This guide is divided into 4 main sections: - **Pre-Elaborated Libraries** - **Agency Libraries** - **Analyst Libraries** - **Using the Libraries** for creating and managing client information

Go to the "**Library**" section. Here you can find pre-elaborated content and options for creating custom libraries at both agency and analyst levels.

#### **Library Structure** The libraries can be easily differentiated by color: - **Behavior libraries** are marked in **red**, making it simple to identify maladaptive behaviors. - **Program libraries** (skills and replacements) are highlighted in **green** for quick distinction.

Section 1: Pre-Elaborated Libraries

The system includes **pre-elaborated libraries** of behaviors and programs, designed to provide a solid foundation for agencies to build on. These pre-built libraries contain structured domains and folders that house specific behaviors and programs ready for use.

Each pre-elaborated library is organized in a hierarchical structure of **folders** or **domains**. When users select a specific folder within any library, they will be presented with a list of all behaviors or programs contained within that folder. By clicking on a specific behavior or program, users can view its detailed information such as the name, measure, and other characteristics like barriers and definitions. For instance: - **Behaviors**: This library includes foundational maladaptive behavior content across domains such as Communication, Hygiene, Motor Coordination and Development, Nutrition, Safety, Self-care, Self-regulation, Sensory, Property, Task Completion, Task Engagement, and Social skills.

- Program Essentials: This library offers essential program content across domains including Communication, Daily Living, Leisure-Play, Social-Community Interactions, and Visual Presentation. It provides foundational guidance intended for informational purposes and should be professionally customized prior to use.

Section 2: Agency Libraries

Agencies have the ability to create their own **custom libraries** of behaviors and programs to reflect the specific practices used in their organization. These libraries can be organized into folders or domains for easy access and shared across the agency as needed.

### Accessing Shared Agency Libraries As an analyst, you will have access only to the agency libraries that are specifically shared with you. These agency libraries may include standardized resources for behaviors and programs, tailored to meet the agency’s unique requirements. - **Viewing Shared Libraries**: Any libraries shared with you by the agency will appear in your library dashboard. You’ll see these libraries along with any personal libraries you've created or the libraries provided by the system.

**Editing Restrictions**: System libraries and any agency libraries shared with you are view-only. You can access and utilize these resources, but **only libraries that *you* create can be edited or customized to your needs.**

Section 3: Analyst Custom Libraries

Individual analysts have the ability to create their own libraries. This allows for more personalized management of behaviors and programs tailored to their specific cases or preferences.

Each analyst in the system will have access to a variety of libraries through the **Library** section. These libraries include: 1. **Pre-Elaborated Libraries**: the pre-built libraries provided by the system. 2. **Agency Libraries**: If the agency administrators have shared any of their customized libraries with the analyst, they will be visible here as well. Analysts can use the resources provided in these libraries, but they won’t be able to edit the content. 3. **Analyst’s Own Libraries**: Analysts also have the option to create and manage their own libraries. They can organize these libraries by creating folders or domains, similar to how agency libraries are structured. Analysts can freely add, edit, and update the behaviors and programs in their personal libraries as needed.

1. Creating a New Library

To create a new library, click the red **+** sign

You need to complete this information: - **Name**: Assign a clear, descriptive name to the library. - **Description**: Write a brief description to explain the purpose or focus of the library. - **Select Type of Library**: Choose whether this library will be for **Behaviors** or **Programs**. Click "**CREATE**"

2. Editing Your Library

Once the library is created, you can edit the name and description, just go to the 3 dots at the right side of the library, and click "**Edit**"

3. Organizing Your Library

#### Once the library is created, users can further organize it - **Creating Folders or Domains** - **Creating Behaviors or Program List**

- **Creating Folders or Domains**: This allows for logical categorization. For example, behaviors related to aggression could be in one folder, while communication behaviors are in another.

- **Creating Behaviors or Program List**: You can create the behaviors and programs inside those folders, or alternatively, users may opt to have them in a single list for easy access.

4. Adding Behaviors and Programs

When adding new items to folders, or directly, ensure to fill in the following information: - **For Behaviors**: - **Name**: A concise name that clearly describes the behavior. - **Measure**: Choose the measurement type (e.g., Frequency, Percentage, Interval, Rate - hours, Time - seconds, Time - minutes, Time (sum) - min, Intensity - average). - **Topography**: Provide a detailed description of the behavior’s physical form. - **Barrier**: Identify any barriers or obstacles related to managing the behavior.

**For Programs**: - **Name**: Clearly name the skill or replacement program. - **Measure**: Select the most appropriate measurement type. - **Barrier**: Identify any barriers to the successful execution of the program. - **Definition**: Provide a definition of the skill or replacement behavior. - **Procedures**: Detail the steps or procedures used to implement the program. - **Teaching Materials**: List any materials required to teach or reinforce the skill. - **Objective**: Clearly state the desired outcome of the program or skill training. - **Targets**: Add specific targets to define the skill more precisely and allow consistent, individualized data collection. - **Prompts**: Record the level of assistance provided to ensure accurate prompting data and support systematic prompt fading.

For the programs, you can add targets to this goal. Select “Yes” if you want to add targets, and then click “Add”.

Additionally, if you would like to collect prompt data for this goal, you can do so. Simply enable the “Yes” option.

The system’s **rich text editor** feature can be used to format descriptions, procedures, and objectives for clear presentation.

- **Adding Tags for Easy Search** Add tags to each behavior or program to make it easier to find when importing. Tags help you quickly locate relevant items, saving time and streamlining the import process.

Use specific, descriptive tags like "communication," "self-care," or "aggression" to quickly locate behaviors or programs in the library. Consistent tagging makes searches faster and more effective!

5. Sharing Analyst Libraries

Analysts can choose to **share their libraries** with the agency, making their valuable resources available for broader use. This is especially helpful when an analyst has developed comprehensive information they feel would benefit the entire team. Just go to the 3 dots at the right side of the library, and click "**Share**"

The decision to share remains fully at the analyst’s discretion.

You can see the access to that particular library

To add a new access, click the red + icon.

You can give access to: - **Entire agency**: This ensures that everyone have access to the same information.

Once a library is shared with the entire agency, you can revoke that access at any time: - **Remove access**: Click the 3 dots at the right and click **Delete**. Once confirmed, the agency will no longer be able to view that library.

Section 4: Using the Libraries

The libraries, whether pre-elaborated, agency-wide, or created by individual analysts, are designed to streamline the process of building behaviors and programs for clients. You can either create them from scratch or **import them from these libraries**.

1. Importing Behaviors and Programs

Instead of manually creating a new behavior or program, users can **import existing items** from the pre-elaborated or custom libraries. Just follow these steps: - In the **Client Profile**, go to Skills & Behaviors and where you wish to add a behavior or program (e.g., **Behaviors, Replacements, Skills**). - Click **Import from Library**. This will open the library browser

#### This process is broken into two key steps: - Search - Import This will allow users to easily browse through libraries, select relevant behaviors or programs, and import them into a client’s profile for further customization.

Step 1: Search

The Search step allows users to explore all the available libraries to find the behaviors and programs they want to import. During this step, users can: - **Browse the Libraries**: Users have access to all available libraries, including system libraries, shared agency libraries, and their own created libraries.

Tags help narrow down results, making it faster to find specific behaviors or programs in the library.

**Preview Behaviors and Programs**: Users can see a **list** of all behaviors or programs, they can click on the arrow next to each one to have a **preview** of the details, such as its name, description, measurement type, and other relevant data.

**Select Behaviors or Programs to Import**: Once users have identified the behaviors or programs they want, they can **select one or multiple** items to move forward to the import stage.

Step 2: Import

After selecting the behaviors or programs, the next step is the **Import** process, where users can review and customize the content they’ve chosen.

**Edit and Customize**: Users can fully edit the selected behaviors or programs to tailor them to the specific case. - For behaviors, users can adjust fields like **Name**, **Measure** (e.g., Frequency, Percentage, Time), **Topography**, and **Barriers**. - For programs, they can modify the **Definition**, **Procedures**, **Teaching Materials**, and more. The **rich text editor** is available to enhance the information.

For the programs, you can add targets to this goal. Select “Yes” if you want to add targets, and then click “Add”.

Additionally, if you would like to collect prompt data for this goal, you can do so. Simply enable the “Yes” option.

Use the "**Next**" and "**Previous**" buttons to navigate between the selected items for smoother editing.

You can remove previously selected items if you don't want to import them.

**STO Auto-Generation**: While editing a behavior or program, users can utilize the [**STO auto-generation tool**](https://scribehow.com/shared/How_to_create_and_track_STOs_in_ABA_Matrix__En_DiJRDRV6jsexzle63Dw) to automatically create STOs. This tool helps generate measurable targets that are critical for monitoring progress.

**Final Review and Submission**: After customizing each behavior or program, users can click **Submit** to finalize the import. Once submitted, the behavior or program is added to the client’s profile.

2. User Feedback on Libraries

Users have the option to **like** or **dislike** the libraries available in the system. By providing feedback on libraries, you help other therapists understand which libraries are more preferred when it comes to importing. This collaborative approach fosters a community of shared resources, allowing everyone to benefit from the collective insights of their peers.

Your input can guide others in selecting the most effective behaviors and programs for their specific needs.

How to use the Behavior and Program Libraries (for analysts)

35 steps

Abamatrix

This guide is divided into 4 main sections: - **Pre-Elaborated Libraries** - **Agency Libraries** - **Analyst Libraries** - **Using the Libraries** for creating and managing client information

Go to the "**Library**" section. Here you can find pre-elaborated content and options for creating custom libraries at both agency and analyst levels.

Section 1: Pre-Elaborated Libraries

Section 2: Agency Libraries

Section 3: Analyst Custom Libraries

Individual analysts have the ability to create their own libraries. This allows for more personalized management of behaviors and programs tailored to their specific cases or preferences.

1. Creating a New Library

To create a new library, click the red **+** sign

2. Editing Your Library

Once the library is created, you can edit the name and description, just go to the 3 dots at the right side of the library, and click "**Edit**"

3. Organizing Your Library

#### Once the library is created, users can further organize it - **Creating Folders or Domains** - **Creating Behaviors or Program List**

- **Creating Folders or Domains**: This allows for logical categorization. For example, behaviors related to aggression could be in one folder, while communication behaviors are in another.

- **Creating Behaviors or Program List**: You can create the behaviors and programs inside those folders, or alternatively, users may opt to have them in a single list for easy access.

4. Adding Behaviors and Programs

For the programs, you can add targets to this goal. Select “Yes” if you want to add targets, and then click “Add”.

Additionally, if you would like to collect prompt data for this goal, you can do so. Simply enable the “Yes” option.

The system’s **rich text editor** feature can be used to format descriptions, procedures, and objectives for clear presentation.

Use specific, descriptive tags like "communication," "self-care," or "aggression" to quickly locate behaviors or programs in the library. Consistent tagging makes searches faster and more effective!

5. Sharing Analyst Libraries

The decision to share remains fully at the analyst’s discretion.

You can see the access to that particular library

To add a new access, click the red + icon.

You can give access to: - **Entire agency**: This ensures that everyone have access to the same information.

Section 4: Using the Libraries

1. Importing Behaviors and Programs

Step 1: Search

Tags help narrow down results, making it faster to find specific behaviors or programs in the library.

**Select Behaviors or Programs to Import**: Once users have identified the behaviors or programs they want, they can **select one or multiple** items to move forward to the import stage.

Step 2: Import

After selecting the behaviors or programs, the next step is the **Import** process, where users can review and customize the content they’ve chosen.

For the programs, you can add targets to this goal. Select “Yes” if you want to add targets, and then click “Add”.

Additionally, if you would like to collect prompt data for this goal, you can do so. Simply enable the “Yes” option.

Use the "**Next**" and "**Previous**" buttons to navigate between the selected items for smoother editing.

You can remove previously selected items if you don't want to import them.

2. User Feedback on Libraries

Your input can guide others in selecting the most effective behaviors and programs for their specific needs.