Inviting a New Supplier to PaymentWorks | Scribe

    Inviting a New Supplier to PaymentWorks

    • 11 steps
    1
    Navigate to [https://myapps.microsoft.com/](https://myapps.microsoft.com/)
    2
    Click the **PaymentWorks** icon from the list of applications. This will automatically log you into the system with your UAF credentials.
    3
    Once inside PaymentWorks, click the **Vendor Master Updates** button.
    4
    On the left side of the screen, you will see the **Tracker Filter**. This allows users to filter vendors in the **Onboardings** section. Below the Tracker Filter is the Send Invitation button. Use this to send invitations to vendor not in PaymentWorks.
    5
    Fill in the new supplier's information in the **Invite New Vendor** form including the individual/company's name, contact email, and description of the goods and/or services they provide.
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    A supplier’s email address can only be used **one time** for a PaymentWorks invitation. If the vendor is already in the PaymentWorks system, or if the email has become inactive, multiple emails cannot be sent to the same address.
    6
    Next, fill in your information including your first and last name, UARK email, department name, and phone number.
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    **Note**: You must enter your UARK email address in the "Initiator Email" field on the form.
    7
    Select a reason for inviting the supplier from the dropdown list.
    8
    Finally, you can include a personalized message to the supplier. The personalized message should explain to the supplier exactly why they are receiving the invitation email from PaymentWorks, so that they are comfortable moving forward with the process. **For example:** *You are receiving this invitation for the guest speaking engagement that you will be doing with the Fine Arts Department on May 9, 2024.*
    9
    Once you have filled in all the required fields of the Invite New Vendor form, hit send to initiate the new vendor registration process in PaymentWorks.
    10
    Click [[OK]] to close the confirmation dialog box. Once the invitation is sent, it will be sent to a supplier management representative for approval and an email will be sent to the supplier inviting them to register for an account with PaymentWorks.
    11
    The supplier will be added to the **Onboarding Tracker** where you can review the status of their registration and onboarding. Each step has several statuses under them to give specific details on the status of the registration process.