Itemizing an Expense - Corporate Card or Out-of-Pocket | Scribe

    Itemizing an Expense - Corporate Card or Out-of-Pocket

    • Kristin Lawrence |
    • 0 step |
    • 40 seconds
      On the **Manage Expenses** screen, select the expense you need to itemize by checking the box to the left of the expense. Select **Edit**.
      Select **Itemizations**.
      Select **Create Itemization**.
      On the **New Itemization** screen, select the appropriate expense type from the drop-down.
      Select **NC-Sales Tax - Corporate Card Charge-146100**.
      Please Note: Only expense types available for itemization will display.
      On the New Itemization screen, in the **Amount** field, enter the sales tax\ amount that was part of the lodging receipt. If the itemization of the receipt is complete, select **Save Itemization**. If you have additional itemizations to complete, select **Save and Add Another.**
      When using itemization, Concur requires users to itemize the entire amount of the expense. Until that is complete, Concur displays a hard error.
      Next, break out the breakfast amount that was part of the hotel charge. From the **Itemizations** screen, select the appropriate expense type from the drop-down. Select **Breakfast**.
      On the **New Itemization** screen, enter the amount for breakfast in the **Amount** field that was part of the hotel charge. Select **Save Itemization** or **Save and Add Another.**
      Continue to itemize the entire amount of the expense based on the **Remaining** balance until the remaining balance is zero.
      Once you complete all itemizations and the remaining balance is zero, select **Save Expense** to include the itemized receipt in the expense report, and continue working with the report.
      In the list of expenses, under the **Requested** column, you will see the word **Itemized** below the total dollar amount of the itemized expense. Select the caret symbol to review the itemizations in detail.
      Reselect the caret symbol to close the itemization detail information.
      Keep the following in mind when working with itemizations: - Itemization applies to corporate card and out-of-pocket expenses. - Itemization is not available for all expense types. - If you need to allocate an expense requiring itemization, itemize the expense first and then allocate the expense. If you allocate first, a warning message displays indicating that you will lose the allocation if you itemize. - If you need to allocate an itemized expense, select the itemization to allocate on the Itemizations tab and select **Allocate**. - You can add, edit, remove, and save allocations as favorites on the **Allocate** screen. Review the *How to Allocate an Expense Quick Reference Guide* for detailed instructions.
      Visit [concur.duke.edu/training](http://concur.duke.edu/training)for a library of Quick Reference Guides and other resources.
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