1
1. Click 'Files' from the toolbar.
OR
2. Click '# More' to open dropdown list. Then click 'Files'.
2
Click on the writing of the file you want to open.
Check you're opening the correct and up to date document. It's easy to start with a shared document and accidentally save the document as file that other's aren't working on.
3
When the document opens you will be on the 'Home' view.
4
Click on 'File' on the tool ribbon.
5
Click Print.
6
Click 'Print this document.'
Saving files as a PDF makes it more difficult for people to edit files. For example, you might save a poster as a PDF so that it's the same every time.
Sometimes (but not always) it can be easier to print a PDF from Teams than a Word document.
To learn more about printer settings or opening files look at some of our other guides.
7
In this example, I printed the document to PDF. Click 'Open PDF' to check the file saved.
8
Choose which printer you want to use - you can always print to PDF and if your device is connected to a physical printer then you can print on paper.
Choose colour or black and white.
9
Click "Print".
10
Save the file somewhere you will be able to find it and use a name which will remind you what the document is.
11
View the new PDF document in a PDF viewer.
