Modifying and Approving Unsubmitted Employee Timesheets

This guide demonstrates how to add hours worked and benefit time on behalf of an employee as well as how to submit a timesheet when an employee is not available to submit.

Makenzy Cervantez
21 steps
2 minutes

In the event that an employee is not available to submit their timesheet or for employees using paper timecards, supervisors may create entries and submit timesheets on behalf of the employee.

Navigate to Employee Time Summary

Click the magnifying glass icon to view the employee's timesheet in Time Approvals

Make sure you have unchecked the "My Pending Approvals" box to view all employees - otherwise you will only be viewing employees who have submitted timesheets.

Adding Hours Worked for Employee

**Method 1:** To add hours worked from Time Approval, scroll to the bottom of the Time Approval screen and select Add New Clock In/Out Entry.

Select the date and enter the time in/out for the time entry.\ Enter a comment if desired.

Click "Save."

**Method 2:** You can also create time entries for your employees in Employee Actions.

Turn off the employee filter to show all employees.

Click "Timesheet entry"

Select the employee you are entering time for in the dropdown menu.

Click "Add Row" to create a new time entry.

Entering Benefit Time Used for Employee

To enter a benefit time used entry for an employee in Time Approvals, scroll to the bottom of the screen and select "Add New Time Entry."

Select the benefit type to use in the "Type" dropdown menu.

Select Start Date and End Date if time spans multiple days. If entry is for a single day, leave End Date blank.

Enter hours of benefit time used per day. (For an 8hr/day employee, enter 8)

Click "Save."

Submitting Timesheet for an Employee

To submit a timesheet for an employee, find the employee in Employee Time Summary and click the magnifying glass icon to view employee timesheet in Time Approvals.

Ensure time entries are correct and make modifications as needed. Then, use the dropdown menu to change "Approval Type" to "Employee"

Enter **your** initials and add a comment if desired.

Click "Approve & Submit." You should see the icons under the "Employee" column change to green checkmarks.

Modifying and Approving Unsubmitted Employee Timesheets

This guide demonstrates how to add hours worked and benefit time on behalf of an employee as well as how to submit a timesheet when an employee is not available to submit.

Makenzy Cervantez
21 steps
2 minutes

In the event that an employee is not available to submit their timesheet or for employees using paper timecards, supervisors may create entries and submit timesheets on behalf of the employee.

Navigate to Employee Time Summary

Click the magnifying glass icon to view the employee's timesheet in Time Approvals

Make sure you have unchecked the "My Pending Approvals" box to view all employees - otherwise you will only be viewing employees who have submitted timesheets.

Adding Hours Worked for Employee

**Method 1:** To add hours worked from Time Approval, scroll to the bottom of the Time Approval screen and select Add New Clock In/Out Entry.

Select the date and enter the time in/out for the time entry.\ Enter a comment if desired.

Click "Save."

**Method 2:** You can also create time entries for your employees in Employee Actions.

Turn off the employee filter to show all employees.

Click "Timesheet entry"

Select the employee you are entering time for in the dropdown menu.

Click "Add Row" to create a new time entry.

Entering Benefit Time Used for Employee

To enter a benefit time used entry for an employee in Time Approvals, scroll to the bottom of the screen and select "Add New Time Entry."

Select the benefit type to use in the "Type" dropdown menu.

Select Start Date and End Date if time spans multiple days. If entry is for a single day, leave End Date blank.

Enter hours of benefit time used per day. (For an 8hr/day employee, enter 8)

Click "Save."

Submitting Timesheet for an Employee

To submit a timesheet for an employee, find the employee in Employee Time Summary and click the magnifying glass icon to view employee timesheet in Time Approvals.

Ensure time entries are correct and make modifications as needed. Then, use the dropdown menu to change "Approval Type" to "Employee"

Enter **your** initials and add a comment if desired.

Click "Approve & Submit." You should see the icons under the "Employee" column change to green checkmarks.