PTO: Guide to Creating and Sharing a Cash Calendar Fundraiser 2023

We put together a simple way to share an online calendar. We are not developers so there is probably many other ways to do this. If you know one let us know! Steps: 1. Get a Canva account (its free) 2.Get the online template 3.Edit it for your student(s) 4.Share it 5.Manage the dates (yes you-its easy)

Julie Grawey
42 steps
3 minutes

Canva

Gmail

Givebutter

Google SSO

Google

Google Account

Linktr

Wordpress

Set up and manage your Students Online Calendar!

1. Create a Canva account if you don't have one. It's free.

Navigate to [https://www.google.com/](https://www.google.com/)

Click this search field.

Click "Canva: Visual Suite for Everyone"

Click "Sign up"

Click "Continue with Google"

Click here.

Click "Personal"

2. Get the Online Calendar Template

Navigate to [https://linktr.ee/cashcalendarfundraiser](https://linktr.ee/cashcalendarfundraiser)

Click "Online Calendar Template"

Click "Use template"

Click "Student" and change it to your students name.

Edit name of file to your students name.

Click "Share"

Click this "View-only link" icon.

Click "Copy"

Share this link on your Socials, text or whoever you want to be able to view their calendar. It will automatically update when you fill in the dates.

3. More than one student? You can make multiple Calendars!

Click "Make a copy"

Click "Lucas" or "your student"

Type your next students name

Remember to edit you file name to new child's name.

Click "Share"

Click View-only link.

Click "Copy" and share this like the other links.

4. Editing your Calendar in Canva to display sponsored days.

Alert! Make sure you are editing the correct students calendar if you have multiple students.

In [Canva.com](http://Canva.com) on your students page click the date(s) that the sponsor selected.

At the top Click "No color"

Select a new color to show this date is taken.

Date is cover and sponsored. Select another date and do the same thing if necessary.

Another option is to click on the box and add text such as a name

Double Click here and type in your text.

Tip! You can do BOTH box color and Text by double clicking the box after changing the color.

If you want to remove the color select the box, click on the box and then click the color button.

Select the No color button. Then the date should be visible again.

To remove text Double click in the box and erase text.

Alert! The "View-Only Link" will automatically update after about one minute with the updates you made on your Canva calendar.

5.Sponsors experience when they click on your online calendar and donate online.

Alert! The sponsor will still need to message you the dates they selected as that is not automatically figured out.( maybe we can figure that out someday!)

Your sponsors will click on the shared view-only link you sent. Then they will pick any day (All the dates will bring them to the Cash Calendar Donation Page)

Click "Donate"

They can pick a week or Other and put in the date amount (i.e. $18)

Select the grade you want the money to go to.

Click "Continue"

Type in Student's name you are sponsoring.

Click the "grade" field. (just another way to make sure the correct grade gets the money.

The donation page will ask for a tip for themselves. But it is optional. Click the "I understand!" field.

Click "Continue"

Leave a GIF or a message or an image. Have fun with this. This is also optional.

PTO: Guide to Creating and Sharing a Cash Calendar Fundraiser 2023

Julie Grawey
42 steps
3 minutes

Canva

Gmail

Givebutter

Google SSO

Google

Google Account

Linktr

Wordpress

Set up and manage your Students Online Calendar!

1. Create a Canva account if you don't have one. It's free.

Navigate to [https://www.google.com/](https://www.google.com/)

Click this search field.

Click "Canva: Visual Suite for Everyone"

Click "Sign up"

Click "Continue with Google"

Click here.

Click "Personal"

2. Get the Online Calendar Template

Navigate to [https://linktr.ee/cashcalendarfundraiser](https://linktr.ee/cashcalendarfundraiser)

Click "Online Calendar Template"

Click "Use template"

Click "Student" and change it to your students name.

Edit name of file to your students name.

Click "Share"

Click this "View-only link" icon.

Click "Copy"

Share this link on your Socials, text or whoever you want to be able to view their calendar. It will automatically update when you fill in the dates.

3. More than one student? You can make multiple Calendars!

Click "Make a copy"

Click "Lucas" or "your student"

Type your next students name

Remember to edit you file name to new child's name.

Click "Share"

Click View-only link.

Click "Copy" and share this like the other links.

4. Editing your Calendar in Canva to display sponsored days.

Alert! Make sure you are editing the correct students calendar if you have multiple students.

In [Canva.com](http://Canva.com) on your students page click the date(s) that the sponsor selected.

At the top Click "No color"

Select a new color to show this date is taken.

Date is cover and sponsored. Select another date and do the same thing if necessary.

Another option is to click on the box and add text such as a name

Double Click here and type in your text.

Tip! You can do BOTH box color and Text by double clicking the box after changing the color.

If you want to remove the color select the box, click on the box and then click the color button.

Select the No color button. Then the date should be visible again.

To remove text Double click in the box and erase text.

Alert! The "View-Only Link" will automatically update after about one minute with the updates you made on your Canva calendar.

5.Sponsors experience when they click on your online calendar and donate online.

Alert! The sponsor will still need to message you the dates they selected as that is not automatically figured out.( maybe we can figure that out someday!)

Your sponsors will click on the shared view-only link you sent. Then they will pick any day (All the dates will bring them to the Cash Calendar Donation Page)

Click "Donate"

They can pick a week or Other and put in the date amount (i.e. $18)

Select the grade you want the money to go to.

Click "Continue"

Type in Student's name you are sponsoring.

Click the "grade" field. (just another way to make sure the correct grade gets the money.

The donation page will ask for a tip for themselves. But it is optional. Click the "I understand!" field.

Click "Continue"

Leave a GIF or a message or an image. Have fun with this. This is also optional.