PayPath: Additional Pay Change | Update to Additional Pay (STAFF) | Scribe

    PayPath: Additional Pay Change | Update to Additional Pay (STAFF)

    • Avry Schellenbach |
    • 23 steps |
    • 3 minutes
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    Navigation

    1
    Navigate to **UCPath**: <https://ucpath.universityofcalifornia.edu/home>
    2
    On the left navigation pane, click **PeopleSoft Homepage.**
    Screenshot of the UCPath Online landing page with the "PeopleSoft Homepage" button highlighted.
    3
    Click the **HR Tasks** tile.
    Screenshot of the Workforce Administration Homepage with the "HR Tasks" tile highlighted.
    4
    Click the **PayPath/Additional Pay** folder.
    Screenshot of the HR Tasks landing page (Search / Person) with the PayPath Actions / Additional Pay folder highlighted.
    5
    Click the **PayPath Actions** page.
    Screenshot of the PayPath Actions page highlighted.
    6
    You can **collapse** the left side Navigation Panel for more visual room by clicking the black icon.
    The black icon on the left side navigation panel highlighted.
    7
    You are able to search by a variety of search criteria. If you have a unique identifier, this will pull up the most precise search results. **Employee ID** and **Position Number** are both values that will return the most precise results.
    Screenshot of the PayPath search page with the Empl ID field highlighted.
    8
    Once you have entered in your search criteria, click **Search** and select the appropriate employee record.
    Screenshot of the PayPath search page with the Search button highlighted.
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    **Tip!** If your search only returns 1 result, the record will open automatically for you.
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    **Alert!** PayPath only allows updates to **filled positions**. If you search for a position that is vacant, the system displays a message: *“No matching values. You have entered a position number that is vacant.”*

    Position Data Tab

    9
    When the record opens, you will land on the **Position Data** tab. If you do not have a Position Data change, click to the appropriate tab as there are no updates needed on this page.
    Screenshot of the Position Data tab in a PayPath record.

    Additional Pay Tab

    10
    Click on the **Additional Pay Data** tab to update additional pay.
    Screenshot of the Position Data tab in a PayPath record with the Additional Pay Data tab button highlighted.
    11
    Look at the right side of the Additional Pay Data page to see the current record to update. In our example, effective **08/01/2023,** the monthly amount is increasing to **$678.74** and the employee's stipend is being extended to **10/31/2023.**
    Screenshot of the Additional Pay Data tab in a PayPath record with the "Current Additional Pay" record on the right side of the page highlighted.
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    **Tip!** In order to make updates to a current record, you must enter in the **same Earnings Code** and an **Effective Date** that is within the current slice of time the employee is receiving Additional Pay.
    12
    In order to make updates to a current record, you must enter in the **same Earnings Code**. In our example, we will add **SAS (Stipend-Admin-Staff)** as our **Earnings Code.**
    In order to make updates to a current record, you must enter in the **same Earnings Code**. In our example, we will add **SAS (Stipend-Admin-Staff)** as our **Earnings Code.**
    13
    In order to make updates to a current record, you must enter an **Effective Date** that is within the current slice of time the employee is receiving Additional Pay. In our example, the employee's current Additional Pay begins 07/01/2023 and ends 08/31/2023 - so we will need to enter an Effective Date that is within those two dates. Our Effective Date is **08/01/2023,** which is between 07/01/2023 and 08/31/2023. *Notice that when you add the same Earnings Code and a sandwiched Effective Date a new yellow button, **Override Data**, appears.*
    In order to make updates to a current record, you must enter an **Effective Date** that is within the current slice of time the employee is receiving Additional Pay. In our example, the employee's current Additional Pay begins 07/01/2023 and ends 08/31/2023 - so we will need to enter an Effective Date that is within those two dates. Our Effective Date is **08/01/2023,** which is between 07/01/2023 and 08/31/2023. *Notice that when you add the same Earnings Code and a sandwiched Effective Date a new yellow button, **Override Data**, appears.*