PayPath: Combination Changes (Position, Job & Additional Pay) (STAFF)
- Avry Schellenbach |
- 36 steps |
- 3 minutes
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Navigation
1
Navigate to **UCPath**: <https://ucpath.universityofcalifornia.edu/home>
2
On the left navigation pane, click **PeopleSoft Homepage.**
3
Click the **HR Tasks** tile.
4
Click the **PayPath/Additional Pay** folder.
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Click the **PayPath Actions** page.
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You can **collapse** the left side Navigation Panel for more visual room by clicking the black icon.
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You are able to search by a variety of search criteria.
If you have a unique identifier, this will pull up the most precise search results. **Employee ID** and **Position Number** are both values that will return the most precise results.
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Once you have entered in your search criteria, click **Search** and select the appropriate employee record.
**Tip!** If your search only returns 1 result, the record will open automatically for you.
**Alert!** PayPath only allows updates to **filled positions**.
If you search for a position that is vacant, the system displays a message: *“No matching values. You have entered a position number that is vacant.”*
Position Data Tab - Effective Sequence 0
**Tip!** Start with the **WHEN** (Effective Date), **WHAT** (Action), and **WHY** (Reason).
Think about what change you’ve been asked to process and that will help you understand which Action / Reason combination ([staff ](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsSTFF_D2Rev00.pdf)/ [academic](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf)) to select and which field/s to adjust.
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In our example, an employee is changing from a Trainer 3 to a **Trainer 4** and getting a pay rate change, both effective **05/01/2024.** They are also receiving new additional pay.
Let's start with the **WHEN - Effective Date** for our Position Data change. Enter in the date in which this change should go into effect.
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Next, the **WHAT - Action.** In the case of a Position Data change, the WHAT/Action is already specified for us: **Position Change.**
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Now, the **WHY - Reason.**
Either type in the code or select the reason from the magnifying glass lookup icon.
**Tip!** Review the appropriate Action and Reason Code job aids for support on which codes to choose for your scenario.
[STAFF - Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions ](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsSTFF_D2Rev00.pdf)
[ACADEMIC - Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions (Academic)](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf)
**Alert!** Action and Reason Codes are not just important for reporting purposes, but they drive/impact downstream processes, like benefits and pay.
**Therefore, it is vital you select the correct Action and Reason Codes.**
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In our example, this is a **Job Reclassification - Upward (JRU),** so we will select that reason from the menu.
