PayPath: Job Data Change | Return from Work Break (STAFF) | Scribe

    PayPath: Job Data Change | Return from Work Break (STAFF)

    • Avry Schellenbach |
    • 22 steps |
    • 2 minutes
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    Navigation

    1
    Navigate to **UCPath**: <https://ucpath.universityofcalifornia.edu/home>
    2
    On the left navigation pane, click **PeopleSoft Homepage.**
    Screenshot of the UCPath Online landing page with the "PeopleSoft Homepage" button highlighted.
    3
    Click the **HR Tasks** tile.
    Screenshot of the Workforce Administration Homepage with the "HR Tasks" tile highlighted.
    4
    Click the **PayPath/Additional Pay** folder.
    Screenshot of the HR Tasks landing page (Search / Person) with the PayPath Actions / Additional Pay folder highlighted.
    5
    Click the **PayPath Actions** page.
    Screenshot of the PayPath Actions page highlighted.
    6
    You can **collapse** the left side Navigation Panel for more visual room by clicking the black icon.
    The black icon on the left side navigation panel highlighted.
    7
    You are able to search by a variety of search criteria. If you have a unique identifier, this will pull up the most precise search results. **Employee ID** and **Position Number** are both values that will return the most precise results.
    Screenshot of the PayPath search page with the Empl ID field highlighted.
    8
    Once you have entered in your search criteria, click **Search** and select the appropriate employee record.
    Screenshot of the PayPath search page with the Search button highlighted.
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    **Tip!** If your search only returns 1 result, the record will open automatically for you.
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    **Alert!** PayPath only allows updates to **filled positions**. If you search for a position that is vacant, the system displays a message: *“No matching values. You have entered a position number that is vacant.”*

    Position Data Tab

    9
    When the record opens, you will land on the **Position Data** tab. If you do not have a Position Data change, click to the appropriate tab as there are no updates needed on this page.
    Screenshot of the Position Data tab in a PayPath record.

    Job Data Tab

    10
    Click on the **Job Data** tab to make Job Data changes.
    Screenshot of the Position Data tab in a PayPath record with the Job Data tab button highlighted.
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    **Tip!** Start with the **WHEN** (Effective Date), **WHAT** (Action), and **WHY** (Reason). Think about what change you’ve been asked to process and that will help you understand which Action / Reason combination ([staff ](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsSTFF_D2Rev00.pdf)/ [academic](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf)) to select and which field/s to adjust.
    11
    Let's start with the **WHEN - Effective Date.** Enter in the date in which this change should go into effect. In this example, the Effective Date refers to the date the employee will return from Short Work Break: **06/01/2024.**
    Screenshot of the Job Data tab in a PayPath record with the Effective Date field highlighted.
    12
    Next, the **WHAT - Action.** Either type in the code directly or select from the lookup menu.
    Screenshot of the Job Data tab in a PayPath record with the Action code lookup icon highlighted.
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    **Tip!** Review the appropriate Action and Reason Code job aids for support on which codes to choose for your scenario. [STAFF - Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions ](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsSTFF_D2Rev00.pdf) [ACADEMIC - Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions (Academic)](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf)