PayPath: Job Data Change | Short Work Break (STAFF) | Scribe

    PayPath: Job Data Change | Short Work Break (STAFF)

    • Avry Schellenbach |
    • 21 steps |
    • 2 minutes
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    Navigation

    1
    Navigate to **UCPath**: <https://ucpath.universityofcalifornia.edu/home>
    2
    On the left navigation pane, click **PeopleSoft Homepage.**
    Screenshot of the UCPath Online landing page with the "PeopleSoft Homepage" button highlighted.
    3
    Click the **HR Tasks** tile.
    Screenshot of the Workforce Administration Homepage with the "HR Tasks" tile highlighted.
    4
    Click the **PayPath/Additional Pay** folder.
    Screenshot of the HR Tasks landing page (Search / Person) with the PayPath Actions / Additional Pay folder highlighted.
    5
    Click the **PayPath Actions** page.
    Screenshot of the PayPath Actions page highlighted.
    6
    You can **collapse** the left side Navigation Panel for more visual room by clicking the black icon.
    The black icon on the left side navigation panel highlighted.
    7
    You are able to search by a variety of search criteria. If you have a unique identifier, this will pull up the most precise search results. **Employee ID** and **Position Number** are both values that will return the most precise results.
    Screenshot of the PayPath search page with the Empl ID field highlighted.
    8
    Once you have entered in your search criteria, click **Search** and select the appropriate employee record.
    Screenshot of the PayPath search page with the Search button highlighted.
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    **Tip!** If your search only returns 1 result, the record will open automatically for you.
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    **Alert!** PayPath only allows updates to **filled positions**. If you search for a position that is vacant, the system displays a message: *“No matching values. You have entered a position number that is vacant.”*

    Position Data Tab

    9
    When the record opens, you will land on the **Position Data** tab. If you do not have a Position Data change, click to the appropriate tab as there are no updates needed on this page.
    Screenshot of the Position Data tab in a PayPath record.

    Job Data Tab

    10
    Click on the **Job Data** tab to make Job Data changes.
    Screenshot of the Position Data tab in a PayPath record with the Job Data tab button highlighted.
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    **Tip!** Start with the **WHEN** (Effective Date), **WHAT** (Action), and **WHY** (Reason). Think about what change you’ve been asked to process and that will help you understand which Action / Reason combination ([staff ](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsSTFF_D2Rev00.pdf)/ [academic](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf)) to select and which field/s to adjust.
    11
    Let's start with the **WHEN - Effective Date.** Enter in the date in which this change should go into effect. In this example, the Effective Date refers to the start of the Short Work Break for the employee.
    Screenshot of the Job Data tab in a PayPath record with the Effective Date field highlighted.
    12
    Next, the **WHAT - Action.** Either type in the code directly or select from the lookup menu.
    Screenshot of the Job Data tab in a PayPath record with the Action code lookup icon highlighted.
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    **Tip!** Review the appropriate Action and Reason Code job aids for support on which codes to choose for your scenario. [STAFF - Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions ](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsSTFF_D2Rev00.pdf) [ACADEMIC - Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions (Academic)](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf)