PayPath: Position Data Change | FTE Change (STAFF) | Scribe

    PayPath: Position Data Change | FTE Change (STAFF)

    • Avry Schellenbach |
    • 18 steps |
    • 2 minutes
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    Navigation

    1
    Navigate to **UCPath**: <https://ucpath.universityofcalifornia.edu/home>
    2
    On the left navigation pane, click **PeopleSoft Homepage.**
    Screenshot of the UCPath Online landing page with the "PeopleSoft Homepage" button highlighted.
    3
    Click the **HR Tasks** tile.
    Screenshot of the Workforce Administration Homepage with the "HR Tasks" tile highlighted.
    4
    Click the **PayPath/Additional Pay** folder.
    Screenshot of the HR Tasks landing page (Search / Person) with the PayPath Actions / Additional Pay folder highlighted.
    5
    Click the **PayPath Actions** page.
    Screenshot of the PayPath Actions page highlighted.
    6
    You can **collapse** the left side Navigation Panel for more visual room by clicking the black icon.
    The black icon on the left side navigation panel highlighted.
    7
    You are able to search by a variety of search criteria. If you have a unique identifier, this will pull up the most precise search results. **Employee ID** and **Position Number** are both values that will return the most precise results.
    Screenshot of the PayPath search page with the Empl ID field highlighted.
    8
    Once you have entered in your search criteria, click **Search** and select the appropriate employee record.
    Screenshot of the PayPath search page with the Search button highlighted.
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    **Tip!** If your search only returns 1 result, the record will open automatically for you.
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    **Alert!** PayPath only allows updates to **filled positions**. If you search for a position that is vacant, the system displays a message: *“No matching values. You have entered a position number that is vacant.”*

    Position Data Tab

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    **Tip!** Start with the **WHEN** (Effective Date), **WHAT** (Action), and **WHY** (Reason). Think about what change you’ve been asked to process and that will help you understand which Action / Reason combination ([staff ](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsSTFF_D2Rev00.pdf)/ [academic](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf)) to select and which field/s to adjust.
    9
    Let's start with the **WHEN - Effective Date.** Enter in the date in which this change should go into effect. In this example, the Effective Date is the start of the FTE reduction.
    Screenshot of the Position Data tab in a PayPath record with the Effective Date field highlighted.
    10
    Next, the **WHAT - Action.** In the case of a Position Data change, the WHAT/Action is already specified for us: **Position Change.**
    Screenshot of the Position Data tab in a PayPath record with the prefilled Action of "Position Change" highlighted.
    11
    Now, the **WHY - Reason.** Either type in the code or select the reason from the magnifying glass lookup icon.
    Screenshot of the Position Data tab in a PayPath record with the Reason code lookup icon highlighted.
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    **Tip!** Review the appropriate Action and Reason Code job aids for support on which codes to choose for your scenario. [STAFF - Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions ](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsSTFF_D2Rev00.pdf) [ACADEMIC - Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions (Academic)](https://spwebserv.ucop.edu/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf)
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    **Alert!** Action and Reason Codes are not just important for reporting purposes, but they drive/impact downstream processes, like benefits and pay. **Therefore, it is vital you select the correct Action and Reason Codes.**
    12
    In our example, we are reducing the employee's FTE, so we should select **Permanent Reduction in Time (FTE) / PRT.**
    Screenshot of the Position Data tab in a PayPath record with the Reason Code lookup menu open and the "Permanent Reduction in Time (FTE)" reason highlighted.