Payroll: Additional Pay | New One-Time | Scribe

    Payroll: Additional Pay | New One-Time

    • Avry Schellenbach |
    • 20 steps |
    • 2 minutes
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    Navigation

    1
    Navigate to **UCPath**: <https://ucpath.universityofcalifornia.edu/home>
    2
    On the left navigation pane, click **PeopleSoft Homepage.**
    Screenshot of the UCPath Online landing page with the "PeopleSoft Homepage" button highlighted.
    3
    Click on the **Payroll Tasks** tile.
    Screenshot of the Workforce Administration Homepage with the "Payroll Tasks" tile highlighted.
    4
    Click the **Payroll Transactions** folder.
    Payroll Transactions folder highlighted.
    5
    Click the **Self Service Transaction Links** page.
    Self Service Transactions Link page highlighted.
    6
    You can **collapse** the left side Navigation Panel for more visual room by clicking the black icon.
    The black icon on the left side navigation panel highlighted.
    7
    Click "Create"On the Self Service Transaction Links page, click the **Create** button for **One-Time Payment.**
    Self Service Transactions Link page with the Create button highlighted next to the One-Time Payment description.
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    **Tip!** Read through the descriptions on the Self Service Transactions Link page to choose the appropriate Payroll function.

    Search & Select

    8
    Use the search fields to pull up the employee's empl record for the new One-Time payment. Then click **Get Employees.**
    One-Time Pay search page with the Get Employees button highlighted.
    9
    If the employee has multiple active empl records, ensure you select the correct empl record (or **Job** on this page) they are receiving new recurring Additional Pay for. In our example, Sara Kliger is receiving additional pay for **Job 1** (empl record 1).
    One-Time Pay search page with one search result.

    Adding New One-Time Payment

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    **Tip**! You will see the record of One-Time payment transactions submitted for this employee on the right side of the screen.
    "No Data Present for Current One-Time Payment" title on the right side of the page highlighted.
    10
    For **One-Time Pay**, you have the option to override the ChartField values and enter in a different FAU (full accounting unit) than what is set up in Funding Entry. In our example, the one-time payment will be paid using the FAU set up in Funding Entry, so we will leave this box unchecked.
    Checkbox for overriding Chartfield values highlighted. Check this box and you can enter in new FAU values.
    11
    Add the appropriate Earnings Code for the One-Time Payment. In our example, the employee is receiving a Regular Flat Amount, so we will enter in **RFA**.
    Earnings Code field highlighted.
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    **Tip!** Explore the[ Earn Codes ](https://ucpath.universityofcalifornia.edu/pages/payroll-configuration-codes)resources shared by the UCPath Center.
    12
    If this One-Time Payment is for an **Interlocation One-Time Payment**, then select this reason from the **Reason Code** dropdown menu. Otherwise, leave this field **blank.** *Note: Interlocation One-Time Payments require a process and form to be submitted.* In our example, the one-time payment is *not* for an interlocation one-time payment, so we will leave this blank.
    Reason Code drop down highlighted. Nothing is selected since this is NOT an interlocation one-time payment.
    13
    Next, let's add the **flat dollar Earnings Amount** the employee will receive. In our example, the employee is receiving a flat dollar amount of $1567.18.
    Next, let's add the **flat dollar Earnings Amount** the employee will receive. In our example, the employee is receiving a flat dollar amount of $1567.18.