Payroll: Off Cycle Request | Biweekly Employee | Scribe

    Payroll: Off Cycle Request | Biweekly Employee

    • Avry Schellenbach |
    • 27 steps |
    • 2 minutes
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    Navigation

    1
    Navigate to **UCPath**: <https://ucpath.universityofcalifornia.edu/home>
    2
    On the left navigation pane, click **PeopleSoft Homepage.**
    3
    Click on the **Payroll Tasks** tile.
    4
    Click the **Payroll Transactions** folder.
    5
    Click the **Self Service Transaction Links** page.
    6
    You can **collapse** the left side Navigation Panel for more visual room by clicking the black icon.
    7
    On the Self Service Transaction Links page, click the **Create** button for **Payroll Request.**
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    **Tip!** Read through the descriptions on the Self Service Transactions Link page to choose the appropriate Payroll function.

    Search & Select

    8
    Select **Off Cycle** from the Payroll Request dropdown menu.
    9
    Select the appropriate **Reason** from the dropdown menu. In this example, we are processing an **Off Cycle Partial Pay Late Hire.**
    10
    Use the search fields to pull up the employee's empl record for the new One-Time payment. Then click **Get Employees.**
    11
    Select the correct employee and Empl ID from the search results.

    Off Cycle | Earnings Tab

    12
    You have the option to **override the ChartField values** and enter in a different FAU (full accounting unit) than what is set up in Funding Entry. In our example, Final Pay will be paid using the FAU set up in Funding Entry, so we will leave this box unchecked.
    13
    Add in the appropriate **Earnings Code** for the employee's Final Pay earnings. In our example, the employee was a late hire and is missing 4 days of pays. We will submit this Off Cycle Payroll Request for: 02/26/24, 02/27/24, 02/28/24, 02/29/24.
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    **Tip!** Explore the[ Earn Codes ](https://ucpath.universityofcalifornia.edu/pages/payroll-configuration-codes)resources shared by the UCPath Center.
    14
    Once you add in the Earnings Code and tab out, the **New Payroll Requests** row will adjust and reveal the appropriate fields for a biweekly or a monthly employee. In our example, this is a **biweekly** employee. So we will be entering in their hours **day-by-day**. Therefore, we will add 4 rows, one for each day of missing pay: 02/26/24, 02/27/24, 02/28/24, 02/29/24.