Recruiter & Manager Phone Screens (Video Link Inside)
- 16 steps
This Job Aid will be retired soon. Go to the [SCREENING (iCIMS Recruiter Screening & Hiring Manager Review Workflows)](https://scribehow.com/shared/SCREENING_iCIMS_Recruiter_Screening_and_Hiring_Manager_Review_Workflows__13AB8km1T2WRXF0R3cmZMw) instead.
Updating Availability Preferences
Alert! For more automated iCIMS calendar control via the "Recruiter Phone Screen Scheduled" workflow, be sure to set up your availability through the path below.
PATH: “Library” on the main menu bar> “Interview Scheduling Center” from the drop-down choices >In the new screen, click on “Settings” on the upper righthand side> Within the “Settings” page, click on “Availability Preferences” on the upper left hand side.
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(1) Within the “Availability Preferences” screen, highlight the blocks of time that you want to show available to your candidates.
*These times will show as available to the candidate UNLESS you have something on your AMD Outlook calendar already.
*The AMD Outlook Calendar OVERRIDES the availability that you choose in iCIMS.
(2) You can click “EDIT” in the upper righthand side to change the time zone and program how much time you want to leave free between meetings.
RECRUITER PHONE SCREEN SCEDULED (Screening Workflow Step)
Alert! For this section (Recruiter Phone Screens), your Outlook Calendar syncs with your AMD Calendar. For more customization over and above your Outlook Calendar see above.
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To schedule a Recruiter phone screen, click on the blue (1) ADVANCE button and choose (2) Recruiter Phone Screen Scheduled.
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A pop out will appear with these template dropdown options.
(1) Recruiter 30 Min Video (This option automatically adds a MS Teams Video link to the invite.)
(2) Recruiter 30 Min Phone (This option is for phone only, no video link.)
(3) Recruiter 45 Min Video (This option automatically adds a MS Teams Video link to the invite.)
(4) Recruiter 45 Min Phone (This option is for phone only, no video link.)
***This Self Scheduling Feature syncs with your AMD Outlook Calendar***
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(1) SCHEDULE NOW (If you have the candidates’ availability you can click “SCHEDULE NOW”, pick a time, click “Book Interview” and then the calendar invite will be sent immediately to the candidate and you as the recruiter.
(2) SEND INVITATION (If you click this option, the candidate will receive your predetermined availability and be able to pick a time of their choosing. Once they choose, you and the candidate will receive a calendar invite confirmation.
(3) + ADD INTERVIEWER (You add interviewers to the phone screen interview.)
1. Schedule Now Option
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(1) SCHEDULE NOW Option:
1. After the Recruiter clicks the SCHEDULE NOW button, they will be able to choose a time slot, then click the blue BOOK INTERVIEW button.
2. The candidate and the recruiter will then both receive emails confirming the Video call or Call. The Recruiter will also have the screen added automatically to their calendar and the candidate does not.
***With this option, the recruiter is able to schedule SAME DAY screens and the full window available is 2 weeks.***
Candidate Email
(1) Calendar Invite-Candidate can click either of these spots to have the invite added to their calendar.
(2) Overall Details: This also includes a button to reschedule and pick a new time.
(3) The email comes from iCIMS.
**The Phone Call only option does not include a calendar invite for the candidate.**
Candidate Accepted Calendar Invite (TEAMS VIDEO OPTION ONLY)
**The Phone Call only option does not include a calendar invite for the candidate.**
2. Send Invitation Option
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(2) SEND INVITATION Option:
1. Candidate Receives this email invitation.
2. Once they click “SCHEDULE INTERVIEW” this screen will appear with the Recruiters AMD Outlook Calendar availability AND iCIMS if configured.
3. When they click “BOOK INTERVIEW TIME” both recruiter and candidate will get an emailed calendar invite.
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1. Email that recruiter receives once candidate schedules the interview.
2. Outlook Calendar Invite that is automatically added to recruiters calendar.
PRE-SCREEN COMPLETED (Screening Workflow Step)
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Once the recruiter phone screen is completed, click the blue Advance button and choose Pre-Screen Completed. A pop out will appear giving you an opportunity to capture some notes about the call.
MANAGER PHONE SCREEN SCEDULED (Screening Workflow Step)
Alert! Currently the manager's AMD Outlook calendar DOESN'T sync with iCIMS.