Reviewing/Approving Employee Timesheets
This guide demonstrates how to review and approve employee timesheets.
Makenzy Cervantez
12 steps
47 seconds
1
Navigate to Supervisor Actions
2
Click "Employee time summary"
3
Make sure you turn off the employee filter to view all employees.
4
Employees who have submitted timecards will have a green checkmark in the "Employee" column.
5
Click the magnifying glass icon to view and approve an employee's timecard.
6
If the My Approvals box is checked, it will filter timesheets that are submitted by employees pending your approval. Uncheck this box to view all employees.
7
Make sure you are reviewing the correct pay period. If you are processing timecards the Friday after the pay period ends, you will need to view "Previous Period." Check the Pay Period date range at the top of the employee time summary to verify.
8
Review employee's time using the summary at the top of the screen and the time entries below. Note, if the icons in the Employee column have red exclamation marks as shown below, the timesheet has not been submitted by the employee. Timesheets that have been submitted by the employee will show green check marks in the Employee column.
9
To approve as a supervisor/timekeeper/department head, set Approval Type to Approver, enter your initials, add a comment if desired, and click Approve.
10
If you need to return a timesheet to the employee for view/modifications, include your initials and a comment if applicable and click "Reject." This will generate an email to the employee and unsubmit the employee's timesheet.
11
Once you have completed approval, the icon in the Approvers column will change to a yellow checkmark. You can hover over the checkbox to see where in approval workflow the time entry is. The final approver at Step 99 is Auditor Payroll. Once the timesheets are approved by payroll, the check icon will turn green.
12
When you are finished, you can click the arrow button to move onto the next employee.
Reviewing/Approving Employee Timesheets
This guide demonstrates how to review and approve employee timesheets.
Makenzy Cervantez
12 steps
47 seconds
1
Navigate to Supervisor Actions
2
Click "Employee time summary"
3
Make sure you turn off the employee filter to view all employees.
4
Employees who have submitted timecards will have a green checkmark in the "Employee" column.
5
Click the magnifying glass icon to view and approve an employee's timecard.
6
If the My Approvals box is checked, it will filter timesheets that are submitted by employees pending your approval. Uncheck this box to view all employees.
7
Make sure you are reviewing the correct pay period. If you are processing timecards the Friday after the pay period ends, you will need to view "Previous Period." Check the Pay Period date range at the top of the employee time summary to verify.
8
Review employee's time using the summary at the top of the screen and the time entries below. Note, if the icons in the Employee column have red exclamation marks as shown below, the timesheet has not been submitted by the employee. Timesheets that have been submitted by the employee will show green check marks in the Employee column.
9
To approve as a supervisor/timekeeper/department head, set Approval Type to Approver, enter your initials, add a comment if desired, and click Approve.
10
If you need to return a timesheet to the employee for view/modifications, include your initials and a comment if applicable and click "Reject." This will generate an email to the employee and unsubmit the employee's timesheet.
11
Once you have completed approval, the icon in the Approvers column will change to a yellow checkmark. You can hover over the checkbox to see where in approval workflow the time entry is. The final approver at Step 99 is Auditor Payroll. Once the timesheets are approved by payroll, the check icon will turn green.
12
When you are finished, you can click the arrow button to move onto the next employee.
