SCS: Single Course Onboarding | Scribe

    SCS: Single Course Onboarding

    • Joshua Duncan |
    • 14 steps |
    • 28 seconds
    1
    The family fills out the [Online Application](https://docs.google.com/forms/d/1eFXmb0uBfCvaPI6l_YK6ZVQuXWSaGxnjNe0FoHWAmak/formrestricted).
    2
    CSM receives a notification about the online application via email [[email protected]](mailto:[email protected])
    3
    CSM sends the family a [link to complete the registration fee and first month's tuition](//southlandsonlineschools.com).
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    If no Contact exists, create one.
    4
    ***OS*** creates an Ed Plan for the student inside of PandaDoc.
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    Reference the course selected by the on-site RP to ensure accuracy.
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    Be sure to delete all of the fields in the DOCUMENT (not the TEMPLATE) that do not pertain to the student.
    5
    ***OS*** sends Ed Plan to [[email protected]](mailto:[email protected]) with Shavone Adams as the signatory.
    6
    **OS**[delivers the form](https://southlands.wufoo.com/forms/scso-credit-student-course-request/) to SCS IT with appropriate information for each student.
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    - [Fill out the form.](https://scribehow.com/shared/How_to_Fill_Out_a_Course_Enrollment_Request_Form___bgL4sq8SNyIJ6t1g62X1Q) - **OS** will need the [student number](https://scribehow.com/shared/How_to_Access_Student_Number_on_PowerSchool_SIS_PSSIS__Hgx2evW3RhiFapjlcvfr6A) from PowerSchool SIS (PSIS) for the form. - Logins for PSIS: - Url:[southlandscs.powerschool.com](http://southlandscs.powerschool.com) - User: cemo-support - Pwd: CEMO@SCS44
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    **OS** notifies CSM of form delivery in the #on-site student Slack channel.
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    **CSM** waits 24 hours for delivery to reflect inside of PS.
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    This is important because SCS IT may not see a student delivery without a 24 hour window.
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    Once news of successful enrollment is received by On-site IT, **CSM** notifies the respective teacher inside of #student-related-announcements.
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    - Be sure to @ the appropriate teacher so that they receive a notification. - Be sure to advise the teacher of the Student name, Course name, and which Track the student is enrolled in.
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    **CSM** advises Student that their course(s) are ready (once word is received from On-Site IT) and sends them access to SOS [Slack.](https://join.slack.com/t/southlandsonl-nmy3120/shared_invite/zt-23zheqe3n-ds0iwm7Vr4AqYORGh6lqDw)
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    Message the student in Slack, Schoology, Student, and Parent/Guardian Email.
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    Provide the parent with the schoology link and inform them that after they log in on the gmail they can easily log in on the schoology link as well:\ [https://app.schoology.com/home#/?\\\_k=nil84j](https://app.schoology.com/home#/?%5C_k=nil84j)
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    Make sure to confirm with them that they are able to access their courses!
    11
    **CSM** ensures Student is able to access all of their courses and that they have successfully accessed their Slack account.