Schedule a meeting
- Mike Wheatley |
- 13 steps |
- 39 seconds
Create a new event
1
In Calendar, click "New event" to open the new event window
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Type in the title for this meeting. Choose something short and to-the-point.
Invite attendees
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Invite attendees to this meeting by typing their name in the Attendees field. Suggestions will appear from NSH's email directory. You can also type in the email addresses of attendees to add them.
TIP: As the Organizer for this meeting, you are automatically included as an attendee. You don't need to invite yourself!
Choose a date and time
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Outlook can help you choose the best date and time by showing you the availability of every attendee based on their NSH Calendar.
You have three options for choosing a date and time for this meeting.
**OPTION 1:** Suggested times that work for the most attendees will appear. Clicking on one of the suggestions will set the meeting for that date and time, or use Option 2 or 3 to choose a different date/time.
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**OPTION 2:** You can use the date picker to choose a start and end date/time for this meeting.
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**OPTION 3:** You can use the scheduler on the right to choose a date and time that works best for all attendees.
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If this meeting will repeat (such as once per month, or once every 2nd Tuesday), use the Reoccurrence dropdown to select how often this meeting should repeat. Repeating meetings use the same meeting link and invite for all repeated meetings.
Choose a location
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If this meeting will be held in a physical location (such as a hotel, meeting room, conference room, etc), type the location into the field.
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If this meeting will be held on Microsoft Teams, make sure the "Teams meeting" toggle is turned on. This will automatically place a set of Teams meeting details for this meeting into the body of the invite, including a Meeting link, Meeting ID, and Passcode.
Write a description
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Type in a description for the meeting. If this meeting will be held on another platform such as Zoom, paste the Zoom link details here. Place any specific instructions for attendees here, including any work they need to do before the meeting.
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To attach a document to this meeting invite, click the paperclip button.
Set a reminder
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Use the reminder dropdown to choose when Calendar will remind attendees about the meeting. The default setting is 15 minutes before the meeting. Reminders are only seen when attendees are logged into their NSH Outlook account.
