Search Person in UCPath

This guide provides step-by-step instructions to search for people across all business units in UCPath. The Search Person page allows searches with National ID, name, and date of birth. This action should be taken prior to conducting hiring activities.

25 steps

Navigate to UCPath [https://ucpath.universityofcalifornia.edu](https://ucpath.universityofcalifornia.edu/home)

On the **Workforce Administration** homepage, click the **HR Tasks** tile.

Workforce Administration page with cursor drawing attention to the HR Tasks tile.

On the left navigation pane, select **Search Person**. **NOTE:** The Search Person option is the default opening page when selecting the **HR Tasks** or **Absence Management** tiles.

HR Tasks page with the cursor drawing attention to the Search Person option in the navigation pane.

Select the Template

From the **Search Type** list of values, select the **Person** option.

Screenshot of the Find Existing Value search criteria on the Search/Match page with the cursor highlighting the Search Type drop-down menu

Click the **Search** button.

Search/Match page with the cursor drawing attention to the Search button.

Click anywhere on the **Person Search** line to open the search parameters.

Search/Match page with the cursor drawing attention to the Person Search option in the Search Results section.

Click the lookup icon to the right of the **Search Result Code** field.

Screenshot of the Search Criteria with the cursor highlighting the lookup icon to the right of the Search Result Code field

Select the **PERSON_RESULTS** option.

Screenshot of the Lookup Result Code options with the cursor highlighting the PERSON_RESULTS option

You can search for the person using one of the following methods: - Enter the person's full Social Security number (SSN) in the **National Id** field. - Enter the person's legal first name and last name. - Enter the person's legal first name, last name and date of birth.

Search Criteria page with the cursor drawing attention to the Search Criteria section.

Search by National ID

Enter the person's full Social Security number in the **National Id** field, and press the **Tab** key to activate the search.

Search Criteria page with the cursor drawing attention to the Value field for the National ID criteria.

Click the **Search** button.

Search Criteria page with the cursor drawing attention to the Search button.

If the individual does not exist in UCPath, the following message appears: *Search Criteria did not return any results (10160,43)\ Enter new or additional Search Criteria*

Screenshot of the Search Criteria message indicating search did not return results with the cursor highlighting the OK button

Search by First and Last Name

Enter the person's legal name in the **Legal First Name Search** and **Legal Last Name Search** fields. Press the **Tab** key to activate the **Search** button.

Search Criteria page with the cursor drawing attention to the Value field for the Legal First Name Search criteria.

Click the **Search** button.

Search by First/Last Name and Date of Birth

Enter the person's legal name in the **Legal First Name Search** and **Legal Last Name Search** fields, and press the **Tab** key.

Enter the person's **Date of Birth**, and press the **Tab** key to activate the search.

Search Criteria page with the cursor drawing attention to the Value field for the Date of Birth criteria.

Click the **Search** button.

Search Results

The **Search Results** section displays the people that match the search criteria. When searching by name only, your search may return multiple results as shown in the example.

If possible, include the date of birth or Social Security Number in your search for best results. The example below narrowed down the search by adding the person's Social Security Number to the search criteria.

Click the **Show all columns** icon to display the details from all three tabs on one page.

Search Results page with the cursor drawing attention to the Show all columns icon.

Click the **Carry ID** button to capture the individual's Empl ID. **NOTE:** This carries the ID over to the Empl ID search field on any other pages to which you navigate.

Search Results page with the cursor drawing attention to the Carry ID button.

Review the details for the person: - Empl ID - Name type (PRI indicates primary) - Legal First Name, Legal Middle Name, Legal Last Name - Date of Birth - National ID (only the last 4 digits are visible) **NOTE:** Click the **Person Organizational Summary** link to see all current, historical, and future jobs for the selected person.

Search Results page with the cursor drawing attention to the Empl ID field for a person.

Click the **Person Organizational Summary** hyperlink to review the individual's current or future organizational relationships at all UC locations.

Search Results page with the cursor drawing attention to the Person Organizational Summary hyperlink

Click the **Return to Search Criteria** hyperlink to perform a new search.

Search Results page with the cursor drawing attention to the Return to Search Criteria link.

Click the **Carry ID reset** button to disable the Empl ID from being carried over to other pages.

Search Criteria page with the cursor drawing attention to the Carry ID reset button.

Click the **Clear All** button to reset the search criteria.

Search Criteria page with the cursor drawing attention to the Clear All button.

Search Person in UCPath

25 steps

Navigate to UCPath [https://ucpath.universityofcalifornia.edu](https://ucpath.universityofcalifornia.edu/home)

On the **Workforce Administration** homepage, click the **HR Tasks** tile.

On the left navigation pane, select **Search Person**. **NOTE:** The Search Person option is the default opening page when selecting the **HR Tasks** or **Absence Management** tiles.

Select the Template

From the **Search Type** list of values, select the **Person** option.

Click the **Search** button.

Click anywhere on the **Person Search** line to open the search parameters.

Click the lookup icon to the right of the **Search Result Code** field.

Select the **PERSON_RESULTS** option.

Search by National ID

Enter the person's full Social Security number in the **National Id** field, and press the **Tab** key to activate the search.

Click the **Search** button.

If the individual does not exist in UCPath, the following message appears: *Search Criteria did not return any results (10160,43)\ Enter new or additional Search Criteria*

Search by First and Last Name

Enter the person's legal name in the **Legal First Name Search** and **Legal Last Name Search** fields. Press the **Tab** key to activate the **Search** button.

Click the **Search** button.

Search by First/Last Name and Date of Birth

Enter the person's legal name in the **Legal First Name Search** and **Legal Last Name Search** fields, and press the **Tab** key.

Enter the person's **Date of Birth**, and press the **Tab** key to activate the search.

Click the **Search** button.

Search Results

The **Search Results** section displays the people that match the search criteria. When searching by name only, your search may return multiple results as shown in the example.

Click the **Show all columns** icon to display the details from all three tabs on one page.

Click the **Carry ID** button to capture the individual's Empl ID. **NOTE:** This carries the ID over to the Empl ID search field on any other pages to which you navigate.

Click the **Person Organizational Summary** hyperlink to review the individual's current or future organizational relationships at all UC locations.

Click the **Return to Search Criteria** hyperlink to perform a new search.

Click the **Carry ID reset** button to disable the Empl ID from being carried over to other pages.

Click the **Clear All** button to reset the search criteria.