Send Guest Permit Invites
1
First log in to a your Department, Contractor, or Vendor Account using [these instructions](https://scribehow.com/shared/Login_to_a_Department_Account__Vel3ubOlRZ2jZWHaqclrOQ)
2
Once logged in to a Department Account, Click "Send New Permit Invites"
Important: Once a guest permit invite batch is created, it cannot be deleted. There are **no refunds** for claimed permits.
3
Enter a Name for the invite batch and Click "Confirm".
4
Enter the email addresses for the invitees.
Place one email address per line for each invite.
5
Optionally, you can Click the "Send me an email when an invite is claimed:" checkbox, enter an email address, and Click "Confirm" to receive an email when an invite is claimed.
Note: use this option if you need receipts of claimed permits.
6
Click the Permit Type for the invite
7
Click the Start Date field to open the Date Picker and select a Start Date for the permit.
8
Click the End Date field to open the Date Picker and select a End Date for the permit.
9
Click "Confirm"
10
Optionally, enter an additional message for the guest and Click "Confirm"
11
Optionally, you can add Email Attachments. Once done (or skipped), Click "Confirm".
12
Click "Bill the permit to a journal voucher"
13
Enter the approved PTA or Cost Center that will be charged for these permits and Click "Confirm".
14
Click "Continue"
15
Your guest permit invite has been sent.
The confirmation page includes a summary of the invite as well as options to Send New Invites or Cancel an unclaimed invite.
Note: the department PTA/Cost Center will only be charged for claimed permits.
