SmartRecruiters Faculty Hiring Process | Scribe

    SmartRecruiters Faculty Hiring Process

    • Tyler LeClear Vachta |
    • 16 steps |
    • 3 minutes
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    Within SmartRecruiters you can indicate where an applicant is within a hiring process as a way of tracking what steps have been completed for each applicant. Note that not all applicants need to move through each step.
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    You can change the candidate's step in the process by clicking Move Forward or selecting a step from the dropdown. Click "Search Chair Verify Materials"
    You can change the candidate's step in the process by clicking Move Forward or selecting a step from the dropdown. Click "Search Chair Verify Materials"
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    Search Chair Verify Materials: The search chair verifies that the applicant provided coverletter, CV, references. Check the More > Screening questions and attachment sections.
    Search Chair Verify Materials: The search chair verifies that the applicant provided coverletter, CV, references. Check the More > Screening questions and attachment sections.
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    If a candidate is missing materials use Emails > Templates > Missing Coverletter... template to request the missing information. Customize the message for the applicant.
    If a candidate is missing materials use Emails > Templates > Missing Coverletter... template to request the missing information. Customize the message for the applicant.
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    When the candidate replies their attachments will be added to their profile.
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    Once the chair has verified that the application is complete it can be moved forward to "Committee Review & Score"
    Once the chair has verified that the application is complete it can be moved forward to "Committee Review & Score"
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    When search committee members review the position they can hover over In Review and choose to view only the applicants that are in the Committee Review and Score stage.
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    Once a candidate has been reviewed - Top candidates move forward to Video Interview - Other candidates that meet requirements can Move into On Hold - Potential Fit - Candidates that do not meet requirements can be Rejected. The message comes from the search team, not an individual. Talk with Katie Boyle about your best approach.
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    The search chair will be reminded to re-engage with any candidates in the Potential Fit - On Hold step after 14 days.
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    Use the interviews tools to schedule interviews with a candidate. More info at [https://scribehow.com/shared/SmartRecruiters_Self-Schedule_Interviews__IPFAdfk-Tl-aCQo50o0WNg](https://scribehow.com/shared/SmartRecruiters_Self-Schedule_Interviews__IPFAdfk-Tl-aCQo50o0WNg)
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    Finalists should move to the Reference Check step. - Katie Boyle will reach out to request letters of reference and begin searching for transportation for candidates to come to campus for final interviews. Please ensure at least a week for letters of reference to be submitted. - Your School Director will be notified to reach out to finalists with information on salary ranges.\ -Share CV and coverletter for finalists with faculty in your department. - Begin scheduling final interviews
    Finalists should move to the Reference Check step. - Katie Boyle will reach out to request letters of reference and begin searching for transportation for candidates to come to campus for final interviews. Please ensure at least a week for letters of reference to be submitted. - Your School Director will be notified to reach out to finalists with information on salary ranges.\ -Share CV and coverletter for finalists with faculty in your department. - Begin scheduling final interviews
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    After reference letters have been received the candidate will move to the Final Interview stage.
    After reference letters have been received the candidate will move to the Final Interview stage.
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    After completing final interviews the committee should compose a summary of the candidate's strengths and weaknesses to submit to the School Director, Provost and President for review and final selection.
    After completing final interviews the committee should compose a summary of the candidate's strengths and weaknesses to submit to the School Director, Provost and President for review and final selection.
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    The School Director, Provost, and or President will make a decision and move the candidate to offered stage.
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    Once the offer is accepted HR will conduct a Background check, request the candidate's official transcripts, and initiate onboarding. The Search Chair and/or Department Chair will receive a new faculty checklist about 4 months before the new hire starts.
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    Thank YOU for your time and energy in leading these essential searches.