Study Coordinator/Clinical Research Coordinator (CRC) | Scribe

    Study Coordinator/Clinical Research Coordinator (CRC)

    • Kristin Coombs |
    • 7 steps |
    • 22 seconds

      In the Duke ClinCard System

      1
      Log in to the Duke ClinCard system at [www.clincard.com](http://www.clincard.com) and register the participant under the **Register Participant** menu tab.
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      Be certain you have searched for the participant under the **Look Up Participant** menu tab to verify they're not registered in the Duke ClinCard System before proceeding with registration.
      2
      Enter the participant's social security number directly into the ClinCard system in the **Tax Identification Number (TIN)** field. Review the *TIN Validation Guide* for guidance.
      3
      If you’re unable to enter the social security number directly, use the *Duke ClinCard Participant Form.* Complete the form and enter the information into the system. Once entered, destroy the *Duke ClinCard Participant Form*.
      4
      Assign a Duke ClinCard to the participant. Use the **Token** number visible through the window of the envelope of the Duke ClinCard.
      5
      Duke uses the ClinCard system for storing receipts. Collect receipts from the participants for reimbursements for travel-related expenses and upload the receipts to the Duke ClinCard system when requesting a Reimbursement Payment. Review the **Uploading a Receipt to the Duke ClinCard System** **QRG** for detailed instructions.
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      Receipts must include the **Subject ID**, **Study ID**, and **Visit Name**.
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      Receipts are no longer saved to Duke's Protected Directory. All Duke ClinCard receipts are uploaded and stored in the Duke ClinCard System.
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      The IRB Personal Data Disclosure Form is no longer required for the Duke ClinCard.
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      Ensure to remove any identifiable information on the receipt to the study participants. It's important we protect our participant's information.

      In Oncore

      6
      Log into OnCore, confirm the participant visit in OnCore to support the ClinCard payment. If the visit happened, mark it **Occurred** in OnCore.
      7
      Review the [**ClinCard Participant Payment Tip Sheet for CRC's**](https://articulateusercontent.com/rise/courses/H_qUjrs6HxKq1ulkcZ56ROEL648oxqHq/JzA6dgaKcA0ZkcnH-Clincard%2520Participant%2520Payment%2520TIP%2520Sheet%2520_CRCs_.pdf) for guidance.
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      Please watch the **Registering a Participant Video** and the **Assigning a Duke ClinCard Video** for a demonstration.