Tech Hub: Adding Student-Athletes to the Form 3 after Initial Verification of Beginning of Season Submission
- Jennifer Cardone |
- 12 steps |
- 2 minutes
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Navigate to [https://3c2a.my.site.com/schoolportal/s/](https://3c2a.my.site.com/schoolportal/s/)
Tip! Immediately after the initial Beginning of Season submission has been submitted an institution can add student-athletes. The initial Form 3 Workflow will continue through Head Coach, AD and Commissioner review.
The added student-athlete(s) will go through the same Form 3 Workflow process.
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Click "FORM 3"
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Click on the **sport** for the Student-Athlete to be added to the **Form 3 Workflow**.
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Click "Access Student" to certify eligibility of the student-athlete(s) to be added to the Form 3.
Alert! Only those student-athletes will a certification status of **Eligible** can progress onto a Form 3 Workflow.
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Click on the pencil icon within the "**Form 1 - Official Use**" area of the student-athletes profile to begin or finalize their eligibility certification status.
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Click "Save" after all the required fields are completed and the student-athletes certification status is updated to "**Eligible**."
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Certification status options include:
- **Form 1 Completed** for those student-athletes who have completed the Form 1, but have not been reviewed by the college for eligibility. Note all student-athletes enter the system with this status.
- **Pending Certification** for those student-athletes whom the institution has started to certify, but might be awaiting transcripts and/or tracers.
- **Eligible - Not Competing** is for those student-athletes who are otherwise eligible, but will not be on the Form 3.
- **Eligible** for those student-athletes who have been certified eligible for competition per the 3C2A legislation. This status allows a student-athlete to be placed on a Form 3 workflow. Note the "i" icons have additional bylaw guidance. ***This student will be placed on the Form 3 Workflow when the Beginning of Season Submission button is clicked.***
- **Ineligible** for those student-athletes who have been certified ineligible for competition per the 3C2A legislation.
The Certification status can be changed and/or updated.
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To return to the roster view of student-athlete for the sport, **click on the hyperlink** at the top of the page under Roster.
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Click "Beginning of Season Submission" to advance the student-athlete through the Form 3 Workflow approval process.
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Click "Next"
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To monitor the student-athlete progress through the **Form 3 Workflow** process. Click "FORM 3 / ROSTER" tab.
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The student-athletes status is updated to reflect it is pending approval from the Head Coach.
Alert! Head Coaches will receive separate emails for student-athlete(s) added after the initial submission of the Form 3 Workflow. The AD and Commissioner will also be required to review and approve each submission.