Tech Hub: Athletic Director Review & Approval of the Form 3 Workflow Beginning of Season Submission
- Jennifer Cardone |
- 17 steps |
- 2 minutes
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Navigate to [https://3c2a.my.site.com/schoolportal/s/](https://3c2a.my.site.com/schoolportal/s/)
Alert! Student-Athlete with the status of Eligible - Not Competing, Ineligible, Form 1 Completed, or Pending Certification will not progress onto a Form 3 when the Eligibility Specialist/Athletic Director submits student-athletes for the Form 3 workflow by clicking the "Beginning of Season Submission" button.
The **Athletic Director (AD)** will automatically receive an email alerting them of the Form 3 Workflow awaiting their approval after the Head Coach submits the student-athletes they would like placed on the Form 3.
The AD can see the Form 3 for approval within the 3C2A Tech Hub by clicking on "PENDING APPROVALS"
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**Athletic Director** Click "PENDING APPROVALS" tile or header
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**Athletic Director** will Click the **Form 3 workflow** of the sport for review.
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The **Athletic Director** can review the student-athletes submitted on the Form 3 for approval or rejection. They can only approve or reject the entire Form 3 workflow.
Alert! If the **Athletic Director Rejects** the Form 3 workflow it will go back to the Eligibility Specialist as a denied request. All the student-athletes go back as a group. If a specific student-athlete needs an update or correction, this can be done before the AD approves or rejects the Form 3.
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Click "Approve"
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An optional Comments box will pop up on the screen.
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The Athletic Director will click "Approve"
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The screen will then provide an update of the status of the Form 3 workflow.
The Athletic Director and/or the Eligibility Specialist can now monitor the **Form 3 Workflows pending approval by the Commissioner**.
Alert! Once the Form 3 Workflow is approved by the AD, **no student-athletes can be removed** from the Form 3.
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To monitor the approval by the Commissioner the AD and/or Eligibility Specialist can click on "Form 3"
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Click on the **hyperlink for the Form 3** of the sport to monitor approval by the Commissioner.
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Click "FORM 3 / ROSTER" tab
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Click "Sort by: Beginning of Season Status"
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The FORM 3/Roster tab view will show status of each student-athletes progression if added to the **Form 3 workflow.** For example, the below illustrates three student-athletes have been sent to Commissioner for Approval.
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Click "APPROVAL HISTORY" tab to see the status of the **Form 3 Workflow as a whole.**
Tip! Once the Athletic Director has approved the **Form 3 Workflow the student-athletes on the workflow are eligible** for competition while pending Commissioner verification.
To monitor the Form 3 Workflow's **approval by the Commissioner** go the Form 3 for that sport Click on "FORM 3/ ROSTER"