Tech Hub: Eligibility Specialist/Athletic Director Initiating the End of Season Submission Process - Mass Update Feature | Scribe

    Tech Hub: Eligibility Specialist/Athletic Director Initiating the End of Season Submission Process - Mass Update Feature

    • Jennifer Cardone |
    • 29 steps |
    • 5 minutes
    • Site.comSite.com
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    Navigate to [https://3c2a.my.site.com/schoolportal/s/](https://3c2a.my.site.com/schoolportal/s/)
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    Click "Form 3" either the title or header.
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    Click on the sport for the Form 3 the institution is ready to begin the **End of Season Submission** process for final verification.
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    Tip! A best practice is to complete this process in an established meeting with the Eligibility Specialist, Head Coach of the Sport, Athletic Trainer (if available) and Athletic Director. This way the group can initiate an accurate workflow that can be approved by all users in the meeting and advanced for Final Verification to the Commissioner.
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    Click "Final Form 3 / Roster" tab.
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    Alert! Only those **student-athletes verified** during the Beginning of Season Submission Form 3 workflow process by the Commissioner will populate the "**Final Form 3 / Roster**" tab. If a student-athlete is missing please ensure a waiver of Bylaw 1.8.3 Eligibility Verification of Reporting Error needs to be submitted. This process must be followed first before initiating the **End of Season Submission** process. The college will also need to add those missing Eligible student-athletes to the Form 3 before initiating the below process. See the user guide, [Tech Hub: Adding Student-Athletes to the Form 3 after Initial Verification of Beginning of Season Submission](https://scribehow.com/shared/Tech_Hub_Adding_Student-Athletes_to_the_Form_3_after_Initial_Verification_of_Beginning_of_Season_Submission__hr9xjZeGQdy_KwXxiMLxhQ)
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    Only those student-athletes who were verified will populate the view. The college can **Mass Update** the list of student-athletes by **toggling the Competition Status button** and **clicking the check box** by Student Name.
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    Click "Next" to **Mass Update** the Final Form 3 Roster. The below example is using the option of **Did not Compete**.
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    Click "Next" to confirm the **Mass Update** as **Did not compete**.
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    The Final Form 3 Roster is now reflects the Mass Update.
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    The **Mass Update** feature is helpful for larger rosters or in cases that the entire roster all competed. That said, the below steps show how to still updated individuals before initiating the End of Season Submission process to the Head Coach.
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    Individual student-athletes competition status can still be updated to "Yes" or "No" by clicking on the pencil icon.
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    The college can update individual student-athletes by answering the following question by clicking on the pencil icon. ***Did the student compete? Yes or No***
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    Click "Save"
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    Review the student-athletes to ensure their competition status matches that of online statistics available for that sport. **Do NOT submit the End of Season if the team is competing in Postconference**. Only submit for teams that are no longer competing for the academic year.
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    Click "**End of Season Submission**" to initiate the workflow to the Head Coach for their review and approval.
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    Click "Next" on the popup window to advance the End of Season Submission process to the Head Coach.
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    Click "Next" when the popup window notes the **End of Season Submission** was successfully advanced.
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    Below are the same instructions for when the **Mass Update** feature is selected to start with "**Competed**." Again, the colleges can update individuals after using that feature and should if applicable before initiating the "End of Season Submission" process.
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    Only those student-athletes who were verified will populate the view. The college can **Mass Update** the list of student-athletes by **toggling the Competition Status button** and **clicking the check box** by Student Name.