Tech Hub: Head Coach Reviewing & Approval of the End of Season Submission | Scribe

    Tech Hub: Head Coach Reviewing & Approval of the End of Season Submission

    • Jennifer Cardone |
    • 24 steps |
    • 3 minutes
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    Alert! A **Head Coach** will receive an email from the 3C2A Tech Hub[[email protected]](mailto:[email protected]) with a End of Season Participation Review Required Validation link. The email used in this process comes from what the College entered into the 3C2A Tech Hub for that Head Coach (either a campus or personal email).
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    The **Head Coach** will Click "End of Season Participation Review Required" email.
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    **Copy the code** before accessing the page with the student-athletes to be reviewed for the End of Season participation by the Head Coach clicking on "**this page**" hyperlink within the email.
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    Tip! **Copy the Code from the email.** From a PC Press [[ctrl]] + [[c ]]or for a [[Mac is ]]**Command-C**
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    Copy the Code into the field named "Inform the Request Code" and then click "Next" and the field for email address is not required.
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    **Step 1.** The **Head Coach** will now see the verified student-athletes on their Form 3 and will need to review to ensure all those who competed are listed. If a student-athlete is missing the Head Coach will need to notify their Eligibility Specialist and Athletic Director.
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    Tip! The **Head Coach** should review online statistics (e.g., Prestosports, etc.) to ensure the seasons of competition information is accurate for each student-athlete. If online statistics are inaccurate the Head Coach should work with the college to make those corrections.
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    **Step 2.** The **Head Coach** will need to review each student-athlete and determine if the response to the question of "***Did the student compete?***" is answered correctly with either a "Yes" they did compete or "No" they did NOT compete. If all the information is accurate the **Head Coach** will click "**Next**"
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    If the group includes accurately all the Form 3 student-athletes and their correct competition information the **Head Coach** will select the radio button "**Yes-I confirm**" to approve the actions listed above.
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    The **Head Coach** will Click "Next" to validate the student-athletes **End of Season participation** information and their approval will advance the group of student-athletes for Athletic Director approval and then next to Commissioner Final Verification.
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    Once submitted the **Head Coach** will see the following confirmation message.
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    Alert! If a Head Coach wants to make an update to a student-athletes competition status for the season, the **Head Coach must type in the Coach's Notes area a new status**. For example, the student-athlete competed (listed as not competing) or did not compete (listed as compete). The below instructions provide the steps to requesting changes, which will be routed again for **Head Coach** approval if accepted.
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    The **Head Coach** will click the pencil icon in the "**Coach Notes - End of Season**" field for the student-athletes that requires an update.
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    The **Head Coach must type in the Coach's Notes area a new status**. For example, the student-athlete competed (listed as not competing) or did not compete (listed as compete).
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    After the **Head Coach** types in their notes they need to click outside of the notes area.
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    The "Save" button will then appear at the bottom of the page and the Head Coach can "Save" the note for the **student-athlete.**
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    Click "Next" to finalize approval process by **Head Coach**.
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    The **Head Coach** will select the radio button "**Yes - I confirm**" to approve the actions listed above.
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    The **Head Coach** will Click "Next" to validate the student-athletes to advance to the Athletic Director for review, approval and **End of Season Submission** to the Commissioner for Final Verification.
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    Alert! If the Athletic Director approves of the changes, an updated request will be resent to the Head Coach for their approval.