API Time and Attendance - Record A Clocking Using Quick Badge - Non-exempt Employees

This quick reference guide provides instructions for recording a clocking using API's Quick Badge function. Users can access API by using the direct link https://time.oit.duke.edu or by going to My Info - My Time - Access API Time & Attendance in Duke@Work.

Gwen Hall-DiFabio
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3 steps
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32 seconds

As a non-exempt employee, take these actions to ensure you record your work hours accurately in API Time and Attendance: - Record your "in clocking" when you begin your shift and your "out-clocking" when you end your shift. API Time and Attendance automatically pairs clockings that happen with 24-hours. - Duke pays employees in "tenths" of an hour or based on six minute increments. Duke's [**Chart to Convert Minutes to Tenths of An Hour**](https://finance.duke.edu/payroll/reference/tenths/) provides guidance on how API rounds time. - Employees may need to record a special code to categorize hours for specific premiums or to remove the standard 30 minutes lunch in the event they work through lunch. Visit the API Time and Attendance - Entering a Special Code quick reference guide for specific instructions. - If clinical staff float hours, they will need a record an in and out clocking when the transition between units. In addition to entering any special codes as applicable, these in and out clockings must include the **Facility** (53 for Lake Norman Regional) and **API Department.** Visit the API Time and Attendance - Floating Time quick reference guide for specific instructions.

From the API **Home Page,** select **Quick Badge.**

The **Quick Badge** screen appears. Notice the **Informational Message** along the top of the screen. This message displays the date, time and information on when the user last recorded a clocking. To record a clocking select **Save.**

The screen confirms that the user's clocking was recorded and displays that date and time recorded. This clocking will pair with the any other clocking that occurs within 24-hours. API will use these "paired clockings" to record the hours to be paid to a non-exempt employee. **Logout** of API and of Duke@Work (if you used that site to access API) to make the system available to another employee.