Access Activity Data in Build Capable XCL

When you use the XCL LRS, you can access activity data directly in XCL. Build your own Dashboard to track completion. Go to the Activity Stream to view, filter, and download detailed data. XCL Analytics enables you to make informed decisions based on real-time data. (patent pending 18/918,051)

Sarah Mercier
19 steps
4 minutes

Buildcapable

Buildxcl

To start collecting data, you'll need to share the XCL Learning Link. You have easy access to your Learning Links from the link menu.

Screenshot of the Learning Links page in XCL. The dot menu for an existing link is highlighted.

Copy your Link URL and share it!

Screenshot of the Learning Links page in XCL. The dot menu for an existing link is expanded and "Copy link URL" is highlighted.

When someone uses the link, it will launch the content with its branded landing page.

They will complete the form and select "Continue."

Screenshot of the landing page for the XCL Learning link. There form is completed and the "Continue" button is highlighted.

As they interact with the content, data will be sent in real time to the LRS you selected for this content's brand template!

Screenshot of an e-learning course with its "Begin" button highlighted.

You will find the activity data in the "Analytics" menu.

Screenshot of XCL with the "Analytics" drop-down in the sidebar menu highlighted.

Let's start with the Dashboard.

Screenshot of XCL with the "Dashboard" option under "Analytics" in the sidebar menu highlighted.

The first time you access your Analytics Dashboard, it will be empty. You'll need to select the links that you want to include. You can add up to 20. Use the "Select Links" button to begin creating your custom dashboard.

Screenshot of an empty XCL Analytics Dashboard.

Select the links you'd like to include and a chart for each link will appear. These charts will remain on your dashboard unless you uncheck them. When finished, you can use the "Done Selecting Links" button to collapse the link selector.

Screenshot of the XCL Analytics Dashboard with two links selected and two charts now available.

Each XCL Learning Link has its own bar chart visualization with common data, such as the number of times the link was launched, completed, and passed (when applicable). Note that any data generated while previewing a link will be filtered out of its chart. There is a button in each chart to access user completion information.

Screenshot of the Analytics Dashboard with two charts. There is a button on each chart that says, "click to view user completion."

When you open the user completion, there is a view with the list of individuals that have interacted with that Learning Link. You can view each individual's name, email address, and whether there was data for launched, completed, and/or passed. You can also download a CSV of this information for an easy completion report, which is helpful for quick compliance reporting!

If you use the XCL LRS, you can find detailed activity data in the Activity Stream. Note that if you used your own LRS, you will access your detailed data there.

Screenshot of XCL with the "Activity Stream" option under "Analytics" in the sidebar menu highlighted.

In the Activity Stream, each action reported (xAPI statement) is displayed, line-by-line.

Screenshot of the Activity Stream page in XCL.

You can select the "view" button to expand a statement.

Screenshot of the Activity Stream page in XCL with the "view" button for a statement highlighted.

This is where you'll find the full xAPI statement with all data reported in a JSON format.

Screenshot of the xAPI Statement window. There is a complete xAPI statement in a JSON format.

Access the Filters to search for a specific data.

Screenshot of the Activity Stream page in XCL. The "Filters" button is highlighted.

Filter options include date range, link name, and email address for the individual. You can also filter by verb, which is the action taken. There is a quick drop-down menu of verbs, but you can also type a verb into the search box. XCL will limit the number of statements retrieved to 50 by default for faster filtering results. However, you can change the limit of statements to retrieve by using its drop-down menu. Select "Apply Filters" to begin filtering the data.

Screenshot of the XCL Activity Stream with the filter options expanded.

For faster performance, XCL will only fetch a limited amount of data from the LRS at a time. You can pull more data by using the "Get More Statements" button.

Screenshot of the XCL Activity Stream with a message that says 300 statements fetched. The "Get More Statements" button is highlighted.

You have two options for downloading your data. You can use the "Download Raw Statements" button for data in a JSON format. This file may be used to upload your statements to a different LRS or use for advanced analytics in the XCL Data Explorer. Or, you can use the "Download CSV" button to download your statements.

Screenshot of the XCL Activity Stream with the "Download CSV" button highlighted.