Add Vehicle(s) - Copy from Existing - Service Provider

This is a step-by-step guide for service providers (process agents) to add vehicle(s) to an IRP registration by copying from existing entries within the ClearFleet system

37 steps
|
2 minutes

Iterisclearfleet

Navigate to IRP Vehicles

Navigate to the Iteris ClearFleet system

Click "IRP" from the navigation menu

Click "Vehicles" from the IRP sub-menu

Be sure to search for the account you intend to work in\ Learn more about [searching for an account](https://scribehow.com/shared/Account_Lookup__btq-vMq5RuitKi5tT8hC-g)

Select your desired registration year and fleet

Select "Add Vehicle(s)" from the action dropdown menu

Click "Start"

Supplement Step 1 of 4 - Add Vehicle Details

Add vehicle supplement will load

NOTE: Supplement is available from the Work in Process page until submitted\ Learn more about [Work in Process](https://scribehow.com/shared/Work_in_Process__6YsAyJXqTTCE7m5FFs_5hw)

Click "Add Vehicle"

Add type options include decode VIN, copy from existing, and manual entry

For this guide we will select "Copy from Existing"

Learn more about [decoding VIN](https://scribehow.com/shared/Add_Vehicles__Decode_VIN__CqTGylGURm-MngxktnkTWw)\ Learn more about [manual entry](https://scribehow.com/shared/Add_Vehicles__Manual_Entry__RjDUwlrqSemfZ-FJPfgUBQ)

Select a search type

Enter search criteria

Click the search icon

The system will display any existing IRP vehicles that match the search criteria

NOTE: Vehicle details can be viewed

Select the vehicle(s) you wish to copy and click "Next"

Enter any information not copied from the existing vehicle

NOTE: Temporary authority is available and selected by default

Learn more about [IRP terms and definitions](https://scribehow.com/page/Glossary__UviJXSTbQu-zmkrBmsdTSA) used in this form

When ready, click "Next"

Enter the weight group and axle information

New weight groups can easily be created from this form if needed

Learn more about [adding a weight group from this form](https://scribehow.com/shared/Add_Weight_Group_from_Vehicle_Form__Service_Provider__TTuaMQZuRHCipS2Inoyhbw) \ Learn more about [managing weight groups](https://scribehow.com/shared/Add_a_Weight_Group__Service_Provider__prEpEIaJSHW6Y9_GVXrjMw)

When ready, click "Next"

Enter the registration details

NOTE: Vehicle(s) should be added to registration within 30 days of purchase date

NOTE: If an IFTA account exists, option to receive an IFTA decal for the new vehicle

When ready, click "Save"

NOTE: Supplement is available from the Work in Process page until submitted\ Learn more about [Work in Process](https://scribehow.com/shared/Work_in_Process__6YsAyJXqTTCE7m5FFs_5hw)

Vehicle is now saved to the supplement and can be edited or removed

NOTE: Additional vehicles can be added to the supplement

When ready, click "Next"

Supplement Step 2 of 4 - Documentation

View vehicle documentation requirements and upload documents as needed

NOTE: Documents can be uploaded to the supplement

Learn more about the [document upload process](https://scribehow.com/shared/Upload_Documentation__P51A0ChMQryULYe7b9qwQA)

When ready, click "Next"

Supplement Step 3 of 4 - Verify

Select preferences and verify supplement information

Selections must be made for how to receive the invoice as well as the credentials

When ready, click "Next"

Supplement Step 4 of 4 - Submit

Review supplement and invoice details and click "Submit"

NOTE: Supplement is now open for DOT processing

Supplement Submitted

System redirects to the open supplement

Invoice and vehicle details load below

NOTE: Any credentials associated with the supplement will not be generated or issued until all required documentation and payments have been received Learn more about [the payment process](https://scribehow.com/shared/Make_a_Payment__GypHo-KQQ5-xsSMXciF6mQ?referrer=documents)