Adjustment Request: Project Scope

This guide provides a straightforward, step-by-step process for submitting a Project Scope Adjustment Request through the specified online portal. By following these detailed instructions, users can efficiently navigate the system, ensuring that their requests are submitted accurately and promptly. Whether you're familiar with the platform or new to it, this guide simplifies the process, making it accessible for all users. Viewing this guide will save time and reduce the likelihood of errors during submission.

Grant Operations Unit
21 steps
3 minutes

Agatesoftware

From the Home/Dashboard page, click "**Searches**".

Click "**Awards**"

Select "**Grant Activated**" in the "**Status**" dropdown list.

Click "**Search**"

Select the award you would like to submit an adjustment request under.

In the left menu, scroll down to "Status Options" section and click "**Grant Adjustment Request Initiated**".

Click "**OK**".

In the left menu, scroll down to the "**Grant Adjustments**" section and click "**Grant Adjustment Request**".

Select the grant request you would like to complete.

To revise your Project Scope, under "**Nature of Adjustment**" click the **"Project Scope"** check box.

Provide a detailed explanation of the changes to the project scope.

Click "**Save & Submit Adjustment Request**"

Click "**OK**".

Tip! "Document Status" should now be in "Grant Adjustment Request Submitted/In Review" means your Grant Specialist has received your adjustment request and is under review. At this point, your Grant Specialist can change the status to: 1. **Grant Adjustment in Process** (your adjustment has been approved and you may proceed in editing your grant) 2. **Grant Adjustment Modifications Required** (revisions or additional information is required) 3. **Grant Adjustment Denied** (your adjustment has not been approved due to an unallowable request) Check your "**My Tasks**" on the home screen dashboard for next steps and/or your award for the current status.

"Document Status" should now be in "**Grant Adjustment Request Submitted/In Review**"

Check your "**My Tasks**" on the home screen dashboard for next steps and/or your award for the current status.

Tip! Once the award is in "**Grant Adjustment in Process**", you may proceed in making the edits requested in your adjustment.

When "Document Status" is in **Grant Adjustment in Process** " you may proceed in making the edits requested in your adjustment.

**Tip!** For a project scope change you have option to update the information on the "Project Activities" page.

If necessary, in the left menu click "**Project Activities"** and edit the page.

Click "**Save**".

In the left menu, scroll down to the "Status Options" section and change status to "**Grant Adjustment Submitted/In Review**"

Click "**OK**". Document status should now be in "**Grant Adjustment Submitted/In Review**".

Tip! At this point, your Grant Specialist can change the status to: 1. **Grant Adjustment Approved** (your adjustment request has received final approval and has been returned to the Grant Activated status) 2. **Grant Adjustment in Supervisor** **Review** (your adjustment has been sent for final review and approval) 3. **Grant Adjustment Modifications Required** (revisions or additional information is required) 4. **Grant Adjustment Denied** (your adjustment has not been approved due to an unallowable request) Check your "**My Tasks**" on the home screen dashboard for next steps and/or your award for the current status.

When your award is in the "**Grant Activated**" status, this means your adjustment request has received final approval.