Configuring Attendance Machine and Enrolling Users On The BioAttendance Software
SchoolsFocus EdTech Solutions
43 steps
10 minutes
Schoolsfocus
1
Launch the SchoolsFocus BioAttendance Software (on the computer where it is installed) and sign in with your school portal admin details
Pulling users from your school portal into the software
By the time you add the attendance device to the software for the first time, the device will still be empty. This means that there is no user already enrolled in the device, therefore no user can take attendance on the device yet. \ \ You will need to firstly pull your users records from your online school portal into the software. \ Once the attendance device is connected and added successfully, you can then proceed to import your user records into the device.
2
Click "Dashboard"
3
Click "Refresh Users from Portal"
4
Click "I confirm that I want to proceed with this action"
5
Click "Refresh Data"
6
Wait for the data refreshing process to complete
Adding attendance machine/device to the software
7
Power on the Attendance Terminal Device and connect the device to the computer that has the software installed. **Powering on the device:**\ If your device has a built-in battery, ensure that the battery breaker-switch at the back or side of the device is switched on, and then press the power button on the device keypad (usually the lower leftmost or rightmost button on most ZKTeco devices). It is also recommended to plug your device to a power source using its power adapter, especially if it is the first time using it, so you do not run the battery down on the very first usage.\ \ **Connecting the device to the computer:**\ \ ***Connecting via LAN:-***\ If the device supports LAN/ethernet connectivity, then connect the device to the computer using a functional ethernet cable as follows: - Plug-in the RJ-45 at one end of the ethernet cable to the ethernet/LAN port of the device, and connect the second end to the ethernet/LAN port of the computer. If the connection is good, you will see lights blinking at the RJ-45 end that is connected to the computer. - Alternatively, if you already have a functional LAN network with a network router or switch already in place, you may also connect the device to the network switch or router (and ensure that the computer is also connected to same LAN network). ***Connecting via WI-FI:-*** - If the device supports wireless connection, you can also connect the device and the computer to the same Wi-Fi network.
8
On the "Devices" section of the dashboard, click "Add Device"
Your attendance machine MUST already be powered on and connected to the computer at this point. If not, you may not be able to proceed.
9
Click "Next"
10
Click the "Ethernet (LAN) or Wi-Fi depending on how you connected your device.
11
**IMPORTANT:**\ Carefully read through and follow the setup instructions step-by-step to set an IP Address directly on the attendance machine.
12
Copy the Terminal IP Addresses which you chose to use in the previous step. \ This must be the one you set on the device as the device IP address in the above step.
13
Input/paste the device IP address in the the "Device IP Address" field.\ \ The default port is 4370 for most ZKTeco devices. If the port you have on the device COMM settings is different, then also update the "Port" field value accordingly.
14
Click "Next"
15
Make sure the details filled are the same IP address and Port set on the device. If not, the software will display an error message as the one below if it is unable to establish a connection with the device due to IP Address or Port mismatch.
16
With the right IP Address and Port set, click "Next"
17
Select the type of device you are using
18
Input the device model (E.g. K40 Pro)
19
Provide a name for the device (E.g. Terminal-1 or Terminal-A, etc.)
20
Click "Next"
21
**IMPORTANT:**\ \ Provide an **Admin ID** for unlocking the device.\ \ This is because, after the setup, the device will then be protected with the device admin details you set, and you will need the device admin details (**ID** and **Password**) to unlock it anytime you want to make any changes directly on the device.
22
Provide a **Password** for unlocking the device
**VERY IMPORTANT**:\ Ensure to remember the Device Admin ID and Password you set. You will need this subsequently any time you want to unlock the attendance machine/device and operate it directly.
23
Choose if you want to clear any old data on the device or keep them.\ \ For the first time, you may choose to clear and refresh the device.
24
Click "Save Device".\ \ If everything is ok, then your device will be added successfully.
Pushing / Adding users into the attendance machine
Now that you have successfully added your device and already have your user records pulled from the online portal to the BioAttendance software, it is now time to push those user records into the attendance machine.
25
On the device details and user management page, click "Add Users"
26
Choose user type you want to load
27
Click "Load Users"
28
Select the users you want to add to the device either individually, or click the "Select All" to select all users on the list
29
Click "Add Selected Users"
30
**Repeat the same steps of adding users to add other user categories.**\ \ Click "Add Users"
31
Select "Teacher / General Staffs" or any other user-type you want to load
32
Click "Load Users"
33
Select users individually or all by using "Select All"
34
Click "Add Selected Users"
If you want to add students you will have to add them class-wise by selecting class and class arm just as shown below
35
Select class
36
Select class arm
37
Click "Load Users"
38
Select users individually or all by using "Select All"
39
Click "Add Selected Users"
Capturing and enrolling users' fingerprints
40
Navigate to the Device Users list (list of users already added to the device).\ \ Find the user you want to capture and click the corresponding "Capture" button
41
Carefully read and follow the instructions displayed to capture the user's fingerprints on the device
42
Once the fingerprint captured on the device, then click "Validate Capture".\ If the capturing was successful, you will see that on the user's row.
43
Alternatively, you may proceed to physically take the device and unlock it, then find the list of users in it and start capturing/enrolling user fingerprints, faces or smart-cards directly on the device.
Configuring Attendance Machine and Enrolling Users On The BioAttendance Software
SchoolsFocus EdTech Solutions
43 steps
10 minutes
Schoolsfocus
1
Launch the SchoolsFocus BioAttendance Software (on the computer where it is installed) and sign in with your school portal admin details
Pulling users from your school portal into the software
By the time you add the attendance device to the software for the first time, the device will still be empty. This means that there is no user already enrolled in the device, therefore no user can take attendance on the device yet. \ \ You will need to firstly pull your users records from your online school portal into the software. \ Once the attendance device is connected and added successfully, you can then proceed to import your user records into the device.
2
Click "Dashboard"
3
Click "Refresh Users from Portal"
4
Click "I confirm that I want to proceed with this action"
5
Click "Refresh Data"
6
Wait for the data refreshing process to complete
Adding attendance machine/device to the software
7
Power on the Attendance Terminal Device and connect the device to the computer that has the software installed. **Powering on the device:**\ If your device has a built-in battery, ensure that the battery breaker-switch at the back or side of the device is switched on, and then press the power button on the device keypad (usually the lower leftmost or rightmost button on most ZKTeco devices). It is also recommended to plug your device to a power source using its power adapter, especially if it is the first time using it, so you do not run the battery down on the very first usage.\ \ **Connecting the device to the computer:**\ \ ***Connecting via LAN:-***\ If the device supports LAN/ethernet connectivity, then connect the device to the computer using a functional ethernet cable as follows: - Plug-in the RJ-45 at one end of the ethernet cable to the ethernet/LAN port of the device, and connect the second end to the ethernet/LAN port of the computer. If the connection is good, you will see lights blinking at the RJ-45 end that is connected to the computer. - Alternatively, if you already have a functional LAN network with a network router or switch already in place, you may also connect the device to the network switch or router (and ensure that the computer is also connected to same LAN network). ***Connecting via WI-FI:-*** - If the device supports wireless connection, you can also connect the device and the computer to the same Wi-Fi network.
8
On the "Devices" section of the dashboard, click "Add Device"
Your attendance machine MUST already be powered on and connected to the computer at this point. If not, you may not be able to proceed.
9
Click "Next"
10
Click the "Ethernet (LAN) or Wi-Fi depending on how you connected your device.
11
**IMPORTANT:**\ Carefully read through and follow the setup instructions step-by-step to set an IP Address directly on the attendance machine.
12
Copy the Terminal IP Addresses which you chose to use in the previous step. \ This must be the one you set on the device as the device IP address in the above step.
13
Input/paste the device IP address in the the "Device IP Address" field.\ \ The default port is 4370 for most ZKTeco devices. If the port you have on the device COMM settings is different, then also update the "Port" field value accordingly.
14
Click "Next"
15
Make sure the details filled are the same IP address and Port set on the device. If not, the software will display an error message as the one below if it is unable to establish a connection with the device due to IP Address or Port mismatch.
16
With the right IP Address and Port set, click "Next"
17
Select the type of device you are using
18
Input the device model (E.g. K40 Pro)
19
Provide a name for the device (E.g. Terminal-1 or Terminal-A, etc.)
20
Click "Next"
21
**IMPORTANT:**\ \ Provide an **Admin ID** for unlocking the device.\ \ This is because, after the setup, the device will then be protected with the device admin details you set, and you will need the device admin details (**ID** and **Password**) to unlock it anytime you want to make any changes directly on the device.
22
Provide a **Password** for unlocking the device
**VERY IMPORTANT**:\ Ensure to remember the Device Admin ID and Password you set. You will need this subsequently any time you want to unlock the attendance machine/device and operate it directly.
23
Choose if you want to clear any old data on the device or keep them.\ \ For the first time, you may choose to clear and refresh the device.
24
Click "Save Device".\ \ If everything is ok, then your device will be added successfully.
Pushing / Adding users into the attendance machine
Now that you have successfully added your device and already have your user records pulled from the online portal to the BioAttendance software, it is now time to push those user records into the attendance machine.
25
On the device details and user management page, click "Add Users"
26
Choose user type you want to load
27
Click "Load Users"
28
Select the users you want to add to the device either individually, or click the "Select All" to select all users on the list
29
Click "Add Selected Users"
30
**Repeat the same steps of adding users to add other user categories.**\ \ Click "Add Users"
31
Select "Teacher / General Staffs" or any other user-type you want to load
32
Click "Load Users"
33
Select users individually or all by using "Select All"
34
Click "Add Selected Users"
If you want to add students you will have to add them class-wise by selecting class and class arm just as shown below
35
Select class
36
Select class arm
37
Click "Load Users"
38
Select users individually or all by using "Select All"
39
Click "Add Selected Users"
Capturing and enrolling users' fingerprints
40
Navigate to the Device Users list (list of users already added to the device).\ \ Find the user you want to capture and click the corresponding "Capture" button
41
Carefully read and follow the instructions displayed to capture the user's fingerprints on the device
42
Once the fingerprint captured on the device, then click "Validate Capture".\ If the capturing was successful, you will see that on the user's row.
43
Alternatively, you may proceed to physically take the device and unlock it, then find the list of users in it and start capturing/enrolling user fingerprints, faces or smart-cards directly on the device.
