CourseDog - Senate Policy
Deborah Thomas
55 steps
6 minutes
Coursedog
Google
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Navigate to [[https://app.coursedog.com/#/]]
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If you enter at the Products page, click on Curriculum Management
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To switch between products while on a screen other than the Products screen, use the Products selector (grid) in the upper right.
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Select the desired application.
Setting Notifications - One time setup
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Setup notifications. Click on the person icon in the upper right to access your profile.
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Click "Account Settings"
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Scroll down to **Email Notification Preferences**. For each product, you can select how your receive notification. If you would like an email notification every time there is a request at a step that you are associated with, select "Immediate." If you prefer a once a day email, select "Daily Digest." With Daily Digest, you will need to utilize the Dashboard to access all of you requests.
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Once you have updated your preferences, use the Product Selector to return to Curriculum Management.
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Click Curriculum Management
Curriculum Dashboard
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Curriculum Management > **Home** Things to do - only proposals that require a vote will be in "Things to do." **Most users will not have proposals here.**
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To view current proposals, go to Curriculum Management > **Proposals** You will see grey blocks across the top, select the "All Requests" block.
Tip! If you are a member of Curriculum Committee and have a number of proposals, you can limit the proposals in the current view by selecting "Senate Policy" under document type.
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All fully executed policies are in Curriculum Management > **Campus**. You can use "Search for Documents" to find documents by title keywords.
Review Policy Submissions and Comments
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To review a policy, click on the policy name in **Proposals**
Tip! You can also find proposals that are at your step by using the **Notification Bell**
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Click "notifications"
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You will see a list of notifications. Click on a notification to open that document.
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The Proposal with full text will display on the left Under **Document Type Proposal**
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Use the scroll bar in the middle of the screen to scroll down and review full proposal.
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On the left is the **Proposal Toolbox** this is used to make all votes, reviews and comments, it shows the proposal's workflow and current step and all user activity on the proposal. The Proposal Toolbox has 3 panels, **Decision**, **Workflow** and **Activity**.
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In the **Proposal Toolbox** click **Activity** panel to show all activity and comments on the proposal
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Scroll through the activity, it will list dates, times, users and activity.
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Comments are shown in blue in the Activity tab of the Proposal Toolbox
View and Comment on Policy Submissions
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To comment on a policy submission, you can use the links that are sent out by Senate. The link will take you directly to that policy in CourseDog. Commenting will be available to users during the review process and/or during the open comment period depending on your role.
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Use the scrollbar in the middle to navigate through the proposal.
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Full text of the policy is viewable
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To comment on the policy, click in the box labeled "Please comment below" and enter your comment
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**Click "Submit Comment"** **If you do not click "submit comment" and move off this page, your comments will not be saved.**
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To view your comment, Click **Activity**
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Use the scroll bar on the right to scroll down through activity
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New comments will be at the bottom of the Activity pane.
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Once reviewed, comments should be added on the **Activity Panel** of the **Proposal Toolbox** Scroll to the bottom of the screen to the "Enter value" box. Type your comment in this box.
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Comments are entered in the Activity Panel of the Proposal Toolbox. When finished with comment, press enter. [[Enter]]
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Comments are saved with the document in the Activity panel.
Voting - Limited Users
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Once you have reviewed the Proposal and Activity, if you are required to vote on a proposal, click the Decision panel in the Proposal Toolbox.
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Make your selection under "What would you like to do with this request?" For the Senate Policy process, most users will have the option to mark the proposal reviewed. If you have questions about your options, please contact Heidi Warner.
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Click "Reviewed"
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If you would like to include a comment with your action, enter it below the voting buttons before clicking Submit Decision
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After selecting your decision and entering any comment, click Submit Decision
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All votes and comments are recorded on the **Activity Panel**
View Existing Policy
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In CourseDog, you will find Policy Submissions in **Proposals**. Once a policy is fully approved, you will find them in **Campus** Under Curriculum Management Menu > Campus
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Click "Senate Policy"
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All fully approved policies will display
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Click the "Search for Documents" field.
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Click the "Search for Documents" field.
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Type "Hazing"
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Click the policy to view it.
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Use **Contents** on the right to move to specific parts of the policy document
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Click "3. Definitions, Roles and Responsib..."
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Click "4. Policy"
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Click "5. Procedures, Standards, and Guide..."
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Click "6. Compliance and Enforcement"
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Click "7. Additional Information"
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Click "Policy Status"
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Click **Activity Panel**
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All activity and comments made during the submission process will be saved in this panel.
