Create Budget Request for SGA Funded Event at BSU - Step-by-Step

Center for Student Engagement
25 steps
3 minutes

Bridgew

Navigate to [engage.bridgew.edu](https://engage.bridgew.edu/web_app?id=24944&menu_id=53294&if=0&)

Click "Groups"

Search for your Group Page by scrolling or using the search bar

Select your group page

Tip! You can also access your groups on the left hand navigate menu under "My Groups".

If you don't see the screen of Tiles when you click on your group name, please look for the "Manage" button toward the top of the screen. If you do not see this option, you may not have access to manage your group. Please discuss your access with your organization president. The president may contact CSE to have your permissions and access adjusted. If you are the president, please email us at BSUinvolved@bridgew.edu

Click "Accounting Book"

Click "Spring 2026 REQUESTS- 2025-26 SGA Event Funding for ESOs"

Review the included instructions at the top of the Budget Request Page

Click "Create Budget Request" to begin your request

EVENT INFORMATION

Review the instructions on the top of the form and complete all questions. For Budget Request Type, most requests will be "Events" but you can request up to $500 for one event per semester that focuses on recruitment, please select ESO Recruitment Event for that one request.

The title of your event should be a short description of the event

Description should be a short description of the purpose and goals of the event. Generic events without details will not be funded.

If you are submitting multiple events, please prioritize them. This will help the Finance Board determine which of your events should be funded first in the case that not enough funding is available for all events. Making them all "high priority" will lead to less consideration of all of your events.

Enter the event location that you have reserved for this event. Reservations must have been submitted with CSE in advance. You may request funds as long as you have made a request, even if you do not have a confirmed space.

Enter the date of the event in the Event Start Date box

Include your "Expected Number of Attendees". This is the number of students you are planning to attend. We know that this is a best guess at this point.

Click "Next"

Budget Line Items

Review all instructions on the top of the form first. Select the drop down to select your first line item category. Select the one that most closely matches with the expense. You will add new ones for each expense you are requesting for your event.

You will need back up documentation for all line items! For performers or vendors, please request a written Quote for the service or performer. That must be attached. It should not be a screenshot or a text message.

For dining, you must always consider BSU Dining first. Visit <https://bsu.catertrax.com/> to review dining options. We also recommend emailing the catering manager at [catering@bridgew.edu](mailto:deborah.arena@sodexo.com) to review your request for catering. External catering will only be considered if BSU Dining was first consulted.

Enter the full price of the expense. This should be based on a quote or website pricing.

In Notes you should enter the name of the performer or vendor, where items will be ordered from (ie. Amazon, walmart), any any other information that will help SGA review your request.

Click "+ Add item" to add additional line items to your request.

Select a different Item Type and include the amount as you did above.

Enter in the amount requested

Click "Next" after you have added all line items.

Complete all questions on this form. These include: - Describe the purpose of this event and the benefits it will provide to the students of BSU - Details of your organization and this event (date, time, location, length of time, etc.) - Location, and has it been requested or is it confirmed - Names of students who will coordinate the event - Intended Audience of your event - Anticipated attendance - How you will publicize the event - Upload all quotes for performers or vendors, food, and other items you plan to purchase. Requests will not be considered without these documents.

Sign your name at the bottom of the form to confirm your understanding of the process.

Remember to ask SGA and CSE for support throughout the process.