Create Teams Meetings in Canvas

This guide provides a straightforward process for creating Teams Meetings within Canvas making it easy for educators to schedule, manage, and invite participants to meetings, ensuring that all students can easily access class sessions.

Sjors Keijzer
22 steps
2 minutes

Instructure

About Page

Microsoft Login

Microsoft Cloud

This guide provides a straightforward process for creating Teams Meetings within Canvas making it easy for educators to schedule, manage, and invite students in the Canvas Course to meetings. You can choose to: 1. create a meeting and copy the Teams Meetings link to a page, module or announcement. 2. or invite students to a meeting that students can access via the invitation in their mail. For more functionalities, such as breakout rooms or the whiteboard functionality, please vitis the [Teams Meetings Knowledge Portal](https://vunl.sharepoint.com/sites/VanZoomnaarTeams/SitePages/en/TopicHome.aspx).

Please note: students have no access to the **menu item** Teams Meetings **in Canvas.** **If you organize a Teams Meeting via Canvas as described below, please share the link to the meeting as described in step 12!**

Go to VU Canvas and the desired course. In the menu you can find the new option "**Teams Meetings**". Click "Teams Meetings"

In this screen, you can find 'Upcoming meetings', 'My Meetings', 'Previous Meetings', 'Attendance' and 'Recordings'. Select '**New Meeting**' to schedule a new meeting.

You can schedule the meeting with the desired information. You can change the titel to a more logic subject, such as: Mathematics WG 2025/2026

Click the "Invite required attendees" field to invite attendees. To invite optional attendees, select 'Optional'. When you invite attendees, the attendees receive an intivitation via email and the meeting is added to their calendar and your calendar. Attendees and students can join the meeting via the link in the e-mail.

You can also choose send no invites and copy the link to the meeting to a page, module or announcement. - The meeting does show in your **personal** outlook agenda. The meeting does not show in the calender of others.

The "Allow anyone in the course to join" field has no functionality in VU Canvas.

Set the date and time.

Click "Make recurring" to make the Teams Meeting recurring.

Click "Meeting details" to provide extra information.

Click "Save"

You have scheduled the meeting. If you have invited the participants personally, all participants receive an outlook invitation and the meeting is added to the outlook calendar of the attendees. If you did not add any attendees, you can copy the link to the Teams Meeting to an announcement, page or module e.g. or students can go to Teams Meetings in the Canvas course. When you're ready for the meeting to start, click on Teams meetings in your course menu, then click the Join button to the right of the meeting. Alternatively, you can join from the Calendar item in Teams or Outlook calendar. Please note: the Teams Meeting does **not** appear in the Canvas Calendar nor in the VU Timetable.

To copy the link to the Teams Meeting, click here.

Click "Copy join link"

Click here. Then paste the link (ctrl + V /[[⌘ + V ) to an announcement, page or module so students can access the link.]]

Tip! Once saved, further meeting options can be set. Re-open the meeting via My Meetings and select Meeting options.

Click "My meetings"

Click "Edit"

Click "Meeting Options" to further edit meeting options, such as a lobby.

Click "Upcoming" to see scheduled meetings.

Click "My meetings" to see your organized meetings.

Click "Previous" to see previous meetings.

The Attendace functionality is no official Attendance registration functionality.

Click "Recordings" to find your recordings. **Teams Recordings are stored for 60 days.** If you want to save the videos for a longer period, please download the video and upload the video to Panopto.

Students can now find the upcoming meetings in the Canvas environment and in the agenda of their student-mail.

TIPS: - Trouble with the Login in Teams Meetings via Canvas? Please note your Canvas default email-adress needs to be set to your VU email-address. You can check your default email-address via settings or go to: [[\[https://community.instructure.com/en/kb/articles/662889-how-do-i-change-my-default-email-address-in-my-user-account]]\](https://community.instructure.com/en/kb/articles/662889-how-do-i-change-my-default-email-address-in-my-user-account) - Please note, external Canvas users can not use the Teams Meeting Canvas-functionalities. Share the link to the teams meetings in a different way, such as email or on a Canvas page.