Create a New EPAF for Work Study Student (Rehire)

Katie Arnold
33 steps
4 minutes

Aamu

Navigate to [https://my.aamu.edu/dashboard](https://my.aamu.edu/dashboard)

Click "Self-Service Banner (SSB)"

Click "Employee SSB 8"

Click "Electronic Personnel Action Forms"

Click "New EPAF"

Click the "ID:" field.

Enter the student's A Number and press the TAB key. The student's name should auto-populate.

In the "Query Date" field, enter the date that the student will begin working.

In the dropdown menu for the "Approval Category," select "Student Rehire/Job Change, STDRH"

Click "Go"

Click on the magnifying glass icon.

For work-study students, the employee class should be "CW, College Work Study"

For the COA, select "N, Alabama A&M University"

For work-study students, the budget organization should be "401001, Financial Aid"

Click "Go"

For undergraduate work-study students, select "CW0000"

The suffix relates to how many times a student has been rehired to work in your department. A new hire will have a suffix of 00. If you are rehiring a student for the first time, you would enter 01. If you are rehiring a second time, it would be 02, and so on.

Click "Go"

In the text field for Salary Grade, enter CW.

In the text field for Regular Rate, enter 12. All work-study students are paid at the rate of $12 per hour.

In the Supervisor ID field, enter the A Number for the individual who will be supervising the work-study student in your department. This individual will be responsible for approving student timesheets.

The Fund, Organization, Account, and Program information should already be filled in.

This section relates to when the student's EPAF will end. The Jobs Effective Date should be the last day that a student will work. This should always be the day before Final Exams.

The Job End Date should be the same date that you entered above, which is the last day that a student will work.

The "Routing Queue" section will include all individuals that need to approve the student's EPAF. The first approver should be the supervisor or department chair of your department. Click on the magnifying glass to view a list of individuals to choose from.

Scroll through the list and find the supervisor or department head within your department. Click on their name and then click Select.

For work-study students, the second approver for Budget Manager should be Marcus Byrd. Click on the magnifying glass to view the list of budget managers available.

Click "Byrd, Marcus D. (MARCUS_BYRD)" and click select.

The only name available for the HR student approver (as of December 2025) is Sherry Pruitt. Click on the magnifying glass to view the list of HR Student Approvers available.

Click Sherry Pruitt and click select.

The only name available for the Payroll approver (as of December 2025) is Lisa Spencer. Click on the magnifying glass to view the list of Payroll Approvers available. Click on Lisa Spencer's name, then click select.

In the comment field, you will need to indicate the amount of funds that the work-study student has been awarded for either the entire academic year (if you are entering an EPAF for the year) or for the semester (if you are entering an EPAF for one semester). You will also indicate the hourly rate, and that the student can work up to 20 hours per week. It is also recommended to include the name and A Number of the supervisor/timesheet approver. Example: Work-study student has been awarded $3,600 for the Spring 2026 semester. The student will be paid at the rate of $12 per hour and may work up to 20 hours per week. Kaitlin Arnold (A_______\_) will be the timesheet approver. Once you have entered your comment, click save.

Click "Submit" to submit your completed EPAF.