Creating a Transfer of Expense

This QRG will walk the user through the steps to create a transfer of expense.

Lynsey Trueman

Ucsb

Google

Oracle Cloud

Log in to [Oracle Financials Cloud](https://fa-evmh-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/faces/FuseWelcome?%5C_afrLoop=35834375637048437&fnd=%3B%3B%3B%3Bfalse%3B256%3B%3B%3B&%5C_adf.ctrl-state=psls5l9lk_182). Then, select the "Home" icon

Select "My Team" and then select the "Transfer of Expense" app.

This is the Transfer of Expense Dashboard.

To initiate/create a transfer, click "Create".

Enter the name or number for the "Requesting FRU" and select the correct FRU owning Department. \ "Requesting FRU" is the "Source" of the initial expense - the FRU where the expense was initially charged.

Next, click the dropdown next to "ToE Source"

Select either "Project" or "GL" for the "ToE Source". If the initial expense was charged to a PGM Project (housed in the PGM module of OFC), then you will select "Project" as the "ToE Source." If the initial expense was NOT charged to a PGM Project then you will select "GL" as the "ToE Source."

For this example, we will select "Project" as our "ToE Source".

Once the "Requesting FRU" and "ToE Source" have been selected, click the "+" under "Line"\ \ *Note: The* "*Risk Category" will remain blank until the TOE is submitted.*

The search selections will be displayed. Enter any of the search parameters to find the source transaction to be transferred.

For this example, we will enter a project number.

Tip! *None of the search options are mandatory. You can enter as many or as few as necessary. This just helps refine the search to find the correct source transaction.*

Once all of the search fields have been entered, click "Search"

Click the check box next to the correct source transaction(s) and then click "Select".

Tip! You can select multiple lines to transfer at the same time. The number next to "Select" will show how many transactions have been selected. \ *Note: They will all need to have the same justification in order to be transferred at the same time.*

The transaction information will be displayed.\ \ Use the scroll bar to scroll to the right to see the "Target Transaction" information.

The Target Transaction details will be displayed.

By clicking on the "pencil" icon next to the CCOA string, the CCOA segments will be displayed.

Double click the "Target CCOA" string to update the CCOA values.

Click on the magnifying glass

Update the CCOA strings to reflect the CCOA segment value for the "Target CCOA", which is the CCOA string that the expense will be transferred to.

Alert! The CCOA segment values are defaulted from the Source CCOA. Ensure that these have been updated correctly, or the transfer will not be transferred to the correct CCOA string.

Once the Target CCOA segments have been entered, click "Ok"

Double click the Target Amount to update amount to be transferred if necessary.\ \ ***Note:*** *The Target Amount is defaulted from the source amount to transfer the entire expense. If this is a partial or split transfer, this amount should be update to reflect the correct amount to be transferred.*

**Alert!** The TOE will **not** "SAVE" until the "Target" CCOA has been updated/changed.

Answer all justification questions that are required in detail.\ *\ Depending on the type of transfer, the system will determine which questions need to be answered.*

Click "Submit"

The system will validate the TOE to ensure there are no missing values or an invalid CCOA string.

When the TOE has been successfully created, a "Success" message will pop up listing the TOE Request number. Click "Ok"

To return to the dashboard, select the back button.

To view the transfer that was created from the dashboard, select the Request ID hyperlink. To search for a transfer, search by the request ID or select advanced search. \ \ See the QRG for [How to Search for a Transfer of Expense](https://scribehow.com/shared/How_To_Search_for_a_Transfer_of_Expense__F7FCokMCQpqS70MaCcPIJg?referrer=documents) for additional information.

To view the approver details for the transfer, click the "Status". *In this example, the status is "Submitted"*

This displays the approval routing for the ToE. To exit this pop-up window, click "Ok".

This concludes "How to Create a Transfer of Expense".