EFT Work Queue
47 steps
|
3 minutes
1
Navigate to the Commission Detail Page of the Transaction.
2
On the Distribution table, verify Settlement instructions are set to pay via EFT for the correct entities.
Close Transaction & Upload to Accounting
3
Close off the status updates of the Transaction and click "COMPLETE".
4
Click "Upload to Accounting" to send the information to the Accounting module.
Process Unbatched EFT Payments
5
Click the "Transactions" tab.
6
Click on the "Commission" option.
7
Click "Work Queues"
8
All pending Unbatched EFT Payments that have not been grouped into a batch will be displayed in this list.
9
The table supports filtering by Transaction, Recipient, or Primary Office.
10
Click the "Create Batch Payments" button.
11
The Bank Account through which the EFT payments will be processed should be selected using the dropdown menu.
This Bank Account will also be the one in which the Bill Payment is recorded as paid in Accounting.
12
The Bank Transfer Date will default to today’s date, but a new date can be selected using the calendar icon. This date will determine when the bank processes the funds and the date of the bill payment in Accounting.
13
The table supports filtering by Agent/Address, Street Address, or Primary Office.
14
Click the checkbox in the corner to select all the payments on the table.
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The Payments can also be selected individually.
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Click "Save"
17
Click "OK"
18
The table will display the Batch Details as well as the Bank Account Details.
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The table will also display the payments to be included in the NACHA file.
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The list can be downloaded to CSV/Excel.
21
Click the "Remove from Batch" button to return an individual payment to the Unbatched EFT Payments table.
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Click the "Delete" button to completely remove an individual payment from the EFT Work Queue section.
If a payment is fully removed from the EFT Work Queue, the Bill Payment will need to be manually recorded and/or processed in the Accounting module.
23
If any adjustments need to be made to the whole batch, click the "delete" button to revert all the payments to the Unbatched EFT Payments table.
24
Click "NACHA Download" to download the NACHA file to your computer that will be uploaded to the bank.
Do Not click "Confirm Bank Upload" until the NACHA file has been successfully uploaded to the bank and generated the EFT payments.
25
Click the "Confirm Bank Upload" button.
Confirming Bank Upload will record the Bill Payment in the Accounting module.
26
Click "Yes" to send an email receipt to the entities included in the EFT Batch Payment.
27
Click "Save"
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Click "OK"
Review Bill & Bill Payment in Accounting
29
Click the "Expenses" tab.
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Click the "Vendors" option.
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Use the search field to type the name of the Vendor.
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Click the name of the Agent to open the Vendor profile.
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Click the "Transaction List" tab.
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The Bill and Bill Payment have been recorded.
Review Unsent EFT Batches
35
Navigate to the EFT Work Queue.
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The "Unsent EFT Batches" will display. These are batches that have been created but not yet uploaded to the bank.
37
Click the "Action" button of the EFT Batch Payment.
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The EFT Batch will be displayed. From here, a new NACHA file can be created, or the payments can be deleted and returned to the Unbatched EFT Payments list. If the NACHA file has already been uploaded to the bank, the "Confirm Bank Upload" button should be clicked.
Review Sent Payments
39
Navigate to the EFT Work Queue.
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Click the "View Sent Payments" button.
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The "EFT Sent List" will populate.
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The table supports filtering by Batched Number, Date the Batch by Created, Withdrawal Account, and Street Address.
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Click the "Action" button for the EFT Batch to review.
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The details of the "Sent EFT Batch" will populate. The table can be copied to the clipboard and/or downloaded as a CSV/Excel file.
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Click the "Receipt" button to resend the Email Receipt to the Agent.
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The EFT Payment Receipt can be downloaded as a PDF or Emailed to the Agent.
47
Click "Close"
