GetYourEvent - Media Guide (Writing Media and Photographers)

Subscription to the System Create a new account Application (Accreditation Request) Further accreditation application Changing data Checking Application Status

Wings Media and Technologies
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19 steps
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4 minutes

Getyourevent

Subscription to the System

The accreditation application procedure begins with subscription to the GetYourEvent Platform. Every user can enter the system with their own email address and password. Media representatives not having an account can create it by clicking on the "Create a new MEDIA account" link

Radio/TV and Media multiple accounts follow a different procedure: they must ask for the creation of an account by clicking on the link on the homepage. Please see dedicated guide.

Create a new account

To create a new account click on "Create"

Fill in all fields in the form (users will be asked to choose their own password by providing some basic personal information)

Please note that **it is not possible to create several accounts with the same e-mail address**

Read the privacy policy carefully, select "Agree privacy policy" and then click on "Sign up"

As soon as the data are saved by clicking on "Sign up", a message will be sent to the e-mail address provided, to ask the confirmation of the email address

If you don't receive the email within few minutes, please check the **spam box.** The activation token is valid 24 hrs only: once time expires it will not be possible to create an account on the used email anymore.

By clicking the link in the message, the email address will be confirmed and the user will be redirected to the platform that can now simply be accessed by clicking on "Sign in" (for future uses the chosen password will be necessary)

After clicking on "Sign in", user will receive an email confirming he/she has subscribed the platform and that **he/she did not make any kind of accreditation request yet**

At the same time the browser will be redirected to the personal data page, which is the first of the six steps user will have to follow in order to apply for an event on the platform for the first time

**Do not close your browser before the entire registration process is over**, otherwise all the entered data may go lost

1st Step – Entering Personal Data

In the personal data page, users will have to fulfil all the compulsory fields that are marked with a red asterisk.\ Those fields not marked with an asterisk can be left unfilled.\ However for some events they might be necessary: in that case, before completing the accreditation users who left them not filled will be required to complete the information.\ Once every compulsory field is filled, users can click on "Next"

2nd Step – Inserting Data Related to Media

The second step of the procedure is about the information concerning media users belong to.\ **Freelancers** will have to select the "Freelance" check box. By doing so they will only have to enter what kind of media they work for and skip the rest of Media data fulfilling.

Enter the data of your media: if the media you belong to has already been entered in the system by previous users, you will find the rest of its data prefiilled (please contact the event organiser to change pre-registered media data, if they are wrong)

3rd Step – Uploading ID Photo

Users will be asked to upload an ID photo by browsing their computer hard disc. The picture must be a head shot in .jpg format, and should not exceed 1.5 MB. After uploading the picture, that you can check in the preview, click on "Next"

4th Step – Uploading the Press Card

Users will be asked to upload a scanned image of the press card. The file can either be in .jpg or .pdf format, and should not exceed 1.5 MB

Even though a press card is required, the accreditation procedure can still be completed without having to provide one or uploading its scan, by selecting NOT AVAILABLE from the dropdown menu.\ Nevertheless, in order to apply for accreditation, those who have not uploaded a press card should upload a letter of assignment when asked

5th Stage – Subscription to Communication Services

Some event offer a multiplatform messaging service to media.\ Once the choice about its acceptance are made, users can click on next to finally reach the section where they can apply for accreditation

Application (Accreditation Request)

6th Step – First accreditation application

After completing the Communication Services step, users will reach a page displaying all the events in the platform, available for accreditation. If the page does not display any event, there are currently no available events.

In case that the event has multiple disciplines and more than one accreditation center, you will be asked to choose the discipline and accreditation center where your staff will pick up the accreditationSelect the necessary fields and then click on "Next"

**Freelancers** will have to upload an assignation letter while applying for accreditation (the letter is not necessary to complete the platform registration process: it will be asked as compulsory when applying for accreditation)

To upload the assignation letter click on "Select file" and choose the file in your device

Fill in all fields and click on "Modify Accreditation Request"

**Disclaimer**\ Users who want to apply for an event, will have to click on the arrow at the left of its description. After the event selection, users may need to declare they have read and understood the contents of the disclaimer.Acceptance of terms and conditions is mandatory. If the checkbox is not flagged, it will not be possible to go any further by clicking on Next.

Further accreditation application

For any future accreditation application, users will have to follow the same procedure as above, logging into the platform and selecting the event from the list displayed in their personal homepage. If their home page does not display any event, there are no available events.

Changing data

You can change your data either clicking on the modify button displayed in the verification page you automatically access when applying for a new accreditation, or by selecting at any time "View Profile" from the Profile menu on the top right of your personal homepage

Please remember to constantly update your professional card and to modify the company data if you change the media you are working for.

Checking Application Status

Upon entering username and password users will be able to check on the status of their applications for each of the available events

As soon as the status of an application is changed by the administrator, a notification is automatically sent to user’s e-mail address

The Press Officer has the right to ask for additional information: this will be indicated by an information icon (see icons legend) and users will have to click on this icon in order to access the communication interface and provide the Press Officer with the additional information requested. Once this additional data has been provided, the application status will return to standby, as shown by the yellow icon

Locked Request

Should a "padlock" icon appear next to the profile, meaning that the accreditation request has been downloaded for the badge production, the request will no longer be editable/erasable