GetYourEvent - Single User guide

Access to the platform First Access Application (Accreditation Request) Further accreditation application Changing data Checking Application Status Locked request User not enabled on the event

Wings Media and Technologies
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14 steps
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34 seconds

Getyourevent

Access to the Platform

Enter your email as username and your password (if you have been provided with one by the administrator) and then click on "Sign in"

You need an active account to apply for accreditation: please contact the organisation if you have not been provided with one.

**Recovering the password** Passwords can always be recovered (also at first use) by clicking on the "forgot password" link in the login page and entering the email address associated to the account, where the password will be sent.

In case after the recovery procedure, you do not get an email in few minutes, please check your SPAM folder and make sure to white list emails coming from both getyourevent.online and wingsmedia.it domains

First Access to the Platform

Select the event you want to apply for either by clicking on the arrow beside the events name or on the 'Not required yet' link.

**Do not close your browser before the entire registration process is over**, otherwise all the entered data may go lost

1st Step – Entering Personal Data

In the personal data page, users will have to fulfil all the compulsory fields that are marked with a red asterisk.\ Those fields not marked with an asterisk can be left unfilled.\ However for some events they might be necessary: in that case, before completing the accreditation users who left them not filled will be required to complete the information.\ Once every compulsory field is filled, users can click on "Next"

2nd Step – Inserting Company Data

The second step of the procedure is about the information concerning the company user belongs to.

Enter the data of your media: if the media you belong to has already been entered in the system by previous users, you will find the rest of its data prefiilled (please contact the event organiser to change pre-registered media data, if they are wrong)

Data required for Company may be different depending on the profile the user has. In certain cases, only the name of the Company is required

3rd Step – Uploading ID Photo

Users will be asked to upload an ID photo by browsing their computer hard disc. The picture must be a head shot in .jpg format, and should not exceed 1.5 MB. After uploading the picture, that you can check in the preview, click on "Next"

4th Step – Subscription to Communication Services

Some event offer a multiplatform messaging services.\ Once the choice about its acceptance are made, users can click on next to finally reach the section where they can apply for accreditation

Application (Accreditation Request)

After completing the Communication Services step, users will reach a page displaying all the events in the platform, available for accreditation. If the page does not display any event, there are currently no available events. You can either click on the arrow beside the events name or on the 'Not required yet' link to apply.

Confirm your data (or edit them) before applying

In case that the event has multiple disciplines and more than one accreditation center, you will be asked to choose the discipline and accreditation center where your staff will pick up the accreditationSelect the necessary fields and then click on "Next"

**Disclaimer**\ Users who want to apply for an event, will have to click on the arrow at the left of its description. After the event selection, users may need to declare they have read and understood the contents of the disclaimer.Acceptance of terms and conditions is mandatory. If the checkbox is not flagged, it will not be possible to go any further by clicking on Next.

Further accreditation application

For any future accreditation application, users will have to follow the same procedure as above, logging into the platform and selecting the event from the list displayed in their personal homepage. If their home page does not display any event, there are no available events.

Changing data

You can change your data either clicking on the modify button displayed in the verification page you automatically access when applying for a new accreditation, or by selecting at any time "View Profile" from the Profile menu on the top right of your personal homepage

Checking Application Status

Upon entering username and password users will be able to check on the status of their applications for each of the available events

As soon as the status of an application is changed by the administrator, a notification is automatically sent to user’s e-mail address

The Administrator has the right to ask for additional information: this will be indicated by an information icon (see icons legend) and users will have to click on this icon in order to access the communication interface and provide the additional information requested. Once this additional data has been provided, the application status will return to standby, as shown by the yellow icon

Locked Request

Should a "padlock" icon appear next to the profile, meaning that the accreditation request has been downloaded for the badge production, the request will no longer be editable/erasable

User not enabled on the event

Should a lockpad appear next to an event's name in the home page, either the accreditation request deadline has expired, or the user is not enabled for that event. In such a case he should get in touch with the administrator.