Getting your Direct Deposit Started

Welcome, and congratulations on becoming a new, or returning, Bowling Green State University employee! During the onboarding process, you will receive instructions on how to set up your direct deposit information. BGSU requires all paychecks to be deposited electronically into a checking or savings account of your choice; paper checks are not issued. You can enter your direct deposit information after you have been hired and your profile has been established in the BGSU Payroll system.

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**Please Note:** Before you begin, have your bank account information ready. You may set up direct deposit for up to three checking and/or savings accounts. You can find the required banking information on a personal check or obtain it directly from your financial institution. For savings accounts, be sure to request the bank’s transit (routing) number in addition to your account number. If you are using a credit union, contact your bank to confirm whether any additional identifiers are required to distinguish between multiple accounts.

Navigate to <https://www.bgsu.edu/human-resources/> - Select **Employees** - Select **New Employee Information**

Screenshot of the BGSU Office of Human Resources webpage showing the “Employees” navigation menu expanded, with the “New Employee Information” option highlighted.

Locate the **Employment Forms** section of the webpage - Select **Direct Deposit Form**

Screenshot of the BGSU Human Resources Employment Forms page displaying a list of forms, with the “Direct Deposit Form” link highlighted for selection.

Log into **Adobe Acrobat Sign** with your **BGSU Email Address** and **Password**

Screenshot of the Adobe Acrobat Sign sign-in page showing the email address field and options to continue signing in with a BGSU email and password.

The **Payroll Direct Deposit Request Form** will open in Adobe - Read through the explanation provided regarding payroll direct deposit, as well as the authorization statement below explaining the terms you are agreeing to abide by

Screenshot of the Payroll Direct Deposit Request Form displayed in Adobe Acrobat Sign, including instructions for completing the form and the authorization statement outlining direct deposit terms.

**Section A: Requestor & Authorization Information** - Some of the fields may be prefilled for you. - Fill in the required fields such as phone number, email address, and date. - Make sure to electronically sign the document. - If you are a new employee please click the **New Employee Only** field, which will allow the document to flow through to the payroll department for processing.

Screenshot of Section A: Requestor & Authorization Information on the Payroll Direct Deposit Request Form, displaying required fields for personal and contact information, along with a “New Employee Only” checkbox.

**Section B: Direct Deposit Distribution Information** **Enter the banking information for where you would like your payroll deposited.** - If you would like your **entire paycheck deposited into one account**, enter your banking information on **row 999** and list **100%** of your net pay. - If you would like to **split your paycheck between multiple accounts**, you may use **rows 1–2** to designate specific amounts or percentages. - **Row 999 must always be completed** and should be used for the account that will receive the **remaining balance of your pay** after any amounts listed in rows 1–2 have been applied.

Screenshot of Section B: Direct Deposit Distribution Information. The section includes instructions explaining how to deposit a full paycheck into one account using row 999 or split deposits across multiple accounts using rows 1–2, with row 999 required for the remaining balance. Below the instructions is a table with columns for Deposit Order, Name of Bank, Routing Number, Bank Account Number, Account Type (Checking or Savings), Percent of Net Pay, and Fixed Amount Per Pay. Rows are labeled 1, 2, and 999, with a total row showing 100%.

**Example – Blank Voided Check** - Shown below is an example of a voided check similar to what employees may use to set up **Direct Deposit**. - Note the **MICR Number** (the long string of numbers along the bottom of the check), which banks use to route payments correctly. - These numbers identify the bank, routing number, and account number, helping ensure accurate processing and reduce fraud. - It is very important that your routing and account numbers are entered correctly to avoid misrouting your deposit to the wrong account.

Screenshot showing an example of a voided check used for direct deposit setup. The image highlights the MICR number along the bottom of the check, with labels identifying the bank name, 9-digit routing number, bank account number, and check number. These elements are emphasized to show where to find the correct information needed to enter banking details accurately.

**Click to Sign** - Once the information has been completely filled in press the **Click to Sign** option which will submit the elctronic form to the **BGSU Payroll Department** for setup.

Screenshot of the electronic form submission area showing a ‘Click to Sign’ button. The section includes a statement agreeing to the Consumer Disclosure and use of electronic signatures, indicating that selecting the button will submit the form to payroll for processing.

#### Limitations Multiple direct deposit changes are not allowed in the same day. A person can only make one change per day to their banking information. #### Special Consideration If a bank rejects a Direct Deposit transaction because of a closed account or incorrect account information, the payroll office will attempt to contact the employee to obtain correct banking information, the funds will be re-issued, but ONLY after the money has been returned to the University. **Note:** The return transaction can take up to seven (7) business days to process.

You are now done setting up your direct deposit to receive your paycheck electronically. If you have any addtional questions on this please contact the Payroll Department at 419-372-2201