Hire a Student Employee (Undergraduate and Graduate)
HR Compensation
15 steps
29 seconds
Getting Started
1
Click "Hire Student-Employee"
2
**Employee ID:** Enter the student employee’s TCU ID# or click the magnifying glass next to the Employee ID field and select the desired entry. **Note**: After the ID# has been entered, hit the tab key. The Current Jobs section at the bottom of the screen will populate, letting you see at a glance what other commitments the student employee already has.
3
**Job Code:** Enter job code or click the magnifying glass next to the Job Code field and select the desired entry. The list of available job codes is determined by the student’s undergraduate or graduate status.
**For Graduate Students,** the selected job code will determine the following steps and fields in the ePAF system. After selecting a job code, please skip to the section[Assistantship Jobs ](https://scribehow.com/viewer/Hire_a_Student_Employee__MmzqtC-VRP-30rliFmAr7w?scrollToActionId=8251c2ed)if you are hiring for a biweekly award based role.
Undergraduate or Graduate Hourly Jobs
If you are not hiring a student with Work Study funds, you may skip to step 5.
4
If the student has Work Study funds, the following two lines will appear: **Workstudy Award:** If the student is an undergraduate and has been awarded federal workstudy money for the current academic year, the amount will be display. \ **Hiring as Workstudy:** If the student is an undergraduate and has been awarded federal workstudy money for the current academic year this field will be available. If you wish to hire your student as workstudy, click the slide button to change from No to Yes.
5
**Hire Date:** This date must correspond to the beginning of a pay period. Click on the magnifying glass to select a date. Note: Actual hours for which an hourly student employee will be paid are determined by time clock shifts recorded.
6
Begin to fill in the Job Information section which will appear after a hire date is indicated. **Department:** Either type in the department number or use the magnifying glass to search for it. You will only be able to select departments for which you have been granted access. **Reports To:** Either type in the supervisor’s position number or use the magnifying glass to search for it. The supervisor must be a regular employee in the same business unit as the hiring department. This field will only become accessible after the Department field has been populated.
If you are unable to select the appropriate department, this is due to your ePAF access permissions. Please reach out to the budget manager for the department to review your permissions. Delegate access guidelines can be found in the guide[How to Set Up a Delegate and Assign Delegation Levels.](https://scribehow.com/viewer/How_to_Set_Up_a_Delegate_and_Assign_Delegation_Levels__r2cxyE1PQbSIfT_Pblj6_A?referrer=documents)
7
**Estimated Weekly Hours:** Enter the number of hours per week this job will typically require. This number is an estimate only, and will not impact the student employee’s paycheck or total hours they are eligible to work in other departments. It exists to let other hiring manager see at a glance what other commitments the student employee already has and coordinate with them accordingly. **Hourly Rate:** Enter the hourly pay rate for the student employee. The rate must be at least $7.25. Send any questions about pay rates to the HR Compensation Team at [HRCompensation@tcu.edu](mailto:HRCompensation@tcu.edu).
8
**Frog Job Posting #:** Each student employee’s job on campus should have a corresponding FrogJobs posting. Direct any questions to the Celeste Lindell [c.lindell@tcu.edu](mailto:c.lindell@tcu.edu)in the Career Center.
9
**Budget Information:** The Department, Account, Fund Code, and Project fields will pre-populated based on your other selections. You may change the info if needed.
10
Once these fields have been filled in, click the **Submit** button at the bottom of the page. If you wish to start over, click the **Clear Page** button to remove any content you have typed.
Assistantship Jobs (Graduate Only)
The following instructions are picking up from step 3 above. If you are having trouble getting started, please review steps 1-3 to get to this point.
11
**Hire Date:** This date must correspond to the beginning of a pay period. Click on the magnifying glass to select a date. **Term Date:** This date must correspond to the beginning of a pay period. Click on the magnifying glass to select an appropriate date. Note: Term date is not required for hourly graduate student jobs and will only appear if a biweekly Assistantship job code is selected.
12
Begin to fill in the Job Information section which will appear after a hire date is indicated. **Department:** Either type in the department number or use the magnifying glass to search for it. You will only be able to select departments for which you have been granted access. **Reports To:** Either type in the supervisor’s position number or use the magnifying glass to search for it. The supervisor must be a regular employee in the same business unit as the hiring department. This field will only become accessible after the Department field has been populated.
If you are unable to select the appropriate department, this is due to your ePAF access permissions. Please reach out to the budget manager for the department to review your permissions. Delegate access guidelines can be found in the guide[How to Set Up a Delegate and Assign Delegation Levels.](https://scribehow.com/viewer/How_to_Set_Up_a_Delegate_and_Assign_Delegation_Levels__r2cxyE1PQbSIfT_Pblj6_A?referrer=documents)
13
**Hourly Rate / Total Award**: For Assistantships (those not paid hourly), enter the total amount to be paid to the student employee over the length of award. Any questions regarding graduate student pay may be sent to the Graduate Financial Aid office at [FinancialAid@tcu.edu](mailto:FinancialAid@tcu.edu). **Standard Hours:** Enter the number of hours per week this job will require. This number will be recorded on each paycheck as their hours worked per week.
14
**Budget Information:** The Department, Account, Fund Code, and Project fields will pre-populated based on your other selections. You may change the info if needed (including using department 33310 or 33311 for funding if awarded).
15
Once these fields have been filled in, click the **Submit** button at the bottom of the page. If you wish to start over, click the **Clear Page** button to remove any content you have typed.
Hire a Student Employee (Undergraduate and Graduate)
HR Compensation
15 steps
29 seconds
Getting Started
1
Click "Hire Student-Employee"
2
**Employee ID:** Enter the student employee’s TCU ID# or click the magnifying glass next to the Employee ID field and select the desired entry. **Note**: After the ID# has been entered, hit the tab key. The Current Jobs section at the bottom of the screen will populate, letting you see at a glance what other commitments the student employee already has.
3
**Job Code:** Enter job code or click the magnifying glass next to the Job Code field and select the desired entry. The list of available job codes is determined by the student’s undergraduate or graduate status.
**For Graduate Students,** the selected job code will determine the following steps and fields in the ePAF system. After selecting a job code, please skip to the section[Assistantship Jobs ](https://scribehow.com/viewer/Hire_a_Student_Employee__MmzqtC-VRP-30rliFmAr7w?scrollToActionId=8251c2ed)if you are hiring for a biweekly award based role.
Undergraduate or Graduate Hourly Jobs
If you are not hiring a student with Work Study funds, you may skip to step 5.
4
If the student has Work Study funds, the following two lines will appear: **Workstudy Award:** If the student is an undergraduate and has been awarded federal workstudy money for the current academic year, the amount will be display. \ **Hiring as Workstudy:** If the student is an undergraduate and has been awarded federal workstudy money for the current academic year this field will be available. If you wish to hire your student as workstudy, click the slide button to change from No to Yes.
5
**Hire Date:** This date must correspond to the beginning of a pay period. Click on the magnifying glass to select a date. Note: Actual hours for which an hourly student employee will be paid are determined by time clock shifts recorded.
6
Begin to fill in the Job Information section which will appear after a hire date is indicated. **Department:** Either type in the department number or use the magnifying glass to search for it. You will only be able to select departments for which you have been granted access. **Reports To:** Either type in the supervisor’s position number or use the magnifying glass to search for it. The supervisor must be a regular employee in the same business unit as the hiring department. This field will only become accessible after the Department field has been populated.
If you are unable to select the appropriate department, this is due to your ePAF access permissions. Please reach out to the budget manager for the department to review your permissions. Delegate access guidelines can be found in the guide[How to Set Up a Delegate and Assign Delegation Levels.](https://scribehow.com/viewer/How_to_Set_Up_a_Delegate_and_Assign_Delegation_Levels__r2cxyE1PQbSIfT_Pblj6_A?referrer=documents)
7
**Estimated Weekly Hours:** Enter the number of hours per week this job will typically require. This number is an estimate only, and will not impact the student employee’s paycheck or total hours they are eligible to work in other departments. It exists to let other hiring manager see at a glance what other commitments the student employee already has and coordinate with them accordingly. **Hourly Rate:** Enter the hourly pay rate for the student employee. The rate must be at least $7.25. Send any questions about pay rates to the HR Compensation Team at [HRCompensation@tcu.edu](mailto:HRCompensation@tcu.edu).
8
**Frog Job Posting #:** Each student employee’s job on campus should have a corresponding FrogJobs posting. Direct any questions to the Celeste Lindell [c.lindell@tcu.edu](mailto:c.lindell@tcu.edu)in the Career Center.
9
**Budget Information:** The Department, Account, Fund Code, and Project fields will pre-populated based on your other selections. You may change the info if needed.
10
Once these fields have been filled in, click the **Submit** button at the bottom of the page. If you wish to start over, click the **Clear Page** button to remove any content you have typed.
Assistantship Jobs (Graduate Only)
The following instructions are picking up from step 3 above. If you are having trouble getting started, please review steps 1-3 to get to this point.
11
**Hire Date:** This date must correspond to the beginning of a pay period. Click on the magnifying glass to select a date. **Term Date:** This date must correspond to the beginning of a pay period. Click on the magnifying glass to select an appropriate date. Note: Term date is not required for hourly graduate student jobs and will only appear if a biweekly Assistantship job code is selected.
12
Begin to fill in the Job Information section which will appear after a hire date is indicated. **Department:** Either type in the department number or use the magnifying glass to search for it. You will only be able to select departments for which you have been granted access. **Reports To:** Either type in the supervisor’s position number or use the magnifying glass to search for it. The supervisor must be a regular employee in the same business unit as the hiring department. This field will only become accessible after the Department field has been populated.
If you are unable to select the appropriate department, this is due to your ePAF access permissions. Please reach out to the budget manager for the department to review your permissions. Delegate access guidelines can be found in the guide[How to Set Up a Delegate and Assign Delegation Levels.](https://scribehow.com/viewer/How_to_Set_Up_a_Delegate_and_Assign_Delegation_Levels__r2cxyE1PQbSIfT_Pblj6_A?referrer=documents)
13
**Hourly Rate / Total Award**: For Assistantships (those not paid hourly), enter the total amount to be paid to the student employee over the length of award. Any questions regarding graduate student pay may be sent to the Graduate Financial Aid office at [FinancialAid@tcu.edu](mailto:FinancialAid@tcu.edu). **Standard Hours:** Enter the number of hours per week this job will require. This number will be recorded on each paycheck as their hours worked per week.
14
**Budget Information:** The Department, Account, Fund Code, and Project fields will pre-populated based on your other selections. You may change the info if needed (including using department 33310 or 33311 for funding if awarded).
15
Once these fields have been filled in, click the **Submit** button at the bottom of the page. If you wish to start over, click the **Clear Page** button to remove any content you have typed.
