How To Submit A Contract Request in SpartanMart
Allysa Robinson
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57 steps
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6 minutes
Jaggaer
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Navigate to [SpartanMart and Login](https://uit01.jaggaer.com/apps/Router/Login?OrgName=UNCGreensboro)
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Click "NEW Contract Requester Dashboard"
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Click "Request Contract"
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Click the "Contract Request Name" field. Enter a Name for the Contract Request.
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Click "Contract Request Template"
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Click Submit.
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Read the Instructions on this Contract Request Form.
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Click "Next"
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Click the "Contract Request Name" field. Enter the name of the Contract request
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Click "Next"
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Click "Add Attachments" Upload any attachments that you need to for this contract request.
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Click the "File" field.
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Click "Save Changes"
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Click "Next"
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Select the "New Contract Request" option.
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Click the "Department Contract Requestor's Name (The person entering this contract data.)" field.
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Click the "Contract Requestor's Telephone" field.
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Select Yes or No on whether or not this contract will be paid by a grant.
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Click the "Fund (6 digit code - required if paid by a grant)" field. Enter your Fund number that will pay for this Contract expense.
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Click the "Name of Department Approver" field. Type "Approver Name"
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Click the "Email Address of Department Approver" field.
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Answer this question to the best of your knowledge
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If you are unsure click no. Click the "Please provide the name and email of the individual with delegated signature authority" field.
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Click the "Dollar Amount Approved for this Request" field. Total Contract Dollar amount needs to be entered here.
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Select the Contract Type needed.
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Is this Supplier in SpartanMart, Select yes or No. Select Yes to search for the supplier if you are unsure.
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If you selected No, Fill out this information below. Enter the Supplier Name
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Enter the Supplier Telephone number
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Select yes or No if you have attached a copy of the W9 in the Attachments section of this form.
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Click the "Supplier Signatory (Name and Email of the person who will sign the agreement on behalf of the Supplier)" field.
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Click "Show Help Text For Contract Name" The little question marks can provide help text to fill out this request form.
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See example of the help text here.This help texts states, The Contract name is the descriptive name value that an organization gives to a particular contract.
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Click the "Contract Name" field. Type "Name the Contract"
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Select your Department work group.
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Click UNC Greensboro to expand the search for your work group
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In this example my Department work group is "Purchasing"
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Click "Save Changes"
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The total Contract Amount should be entered here.
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Select a contract Start date
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Click the "Update Start Date Upon Execution" field. if you wish for this to change the start date based on when the Contract is officially executed.
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Answer this question related to the contract end date.
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Click this dropdown if you want to set an expiration date.
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Answer this question on if you want this contract to auto renew?
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Answer this Sourcing Information to the best of your knowledge.
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Click "Next"
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This screen shows that I must have missed a question as the questions section is incomplete. So Click Questions to review and answer any questions that you may have missed. Required fields have a star by them.
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Click "Save Progress"
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In this example I missed a required field for the Contract Summary. Click "Edit Summary" Add a brief Summary of the purpose of this Contract Request.
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Click "Done"
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Click Next
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Notice that all required fields are marked as Completed now.
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Click "Complete Request"
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Click "Yes" to confirm
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Here you can see your request status is under review. You will also see a green pop up message to let you know your contract request was submitted.
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Click "Home"
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Click "NEW Contract Requester Dashboard"
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You can now see that you have summitted this contract request and it is Awaiting Approval.
