How To: Sync Your Outlook Calendar with Navigate

After setting up your availability, the next most important step is syncing your Outlook calendar with Navigate. Learn how to sync your Outlook calendar with Navigate to ensure all your appointments and events are up-to-date. This guide will walk you through the simple steps to connect the two platforms and enable seamless synchronization.

Student Success
7 steps
60 seconds

Microsoft Login

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The availability you set up within Navigate dictates students’ ability to schedule appointments with you. You have the added option to integrate your calendar with the Navigate platform to pull in Free/Busy times from your Outlook calendar and push appointments scheduled in Navigate to your Outlook calendar.

Sync Calendar

Navigate to <https://pittstate.campus.eab.com/#/?tab-state=students_tab_hash> Open **My Calendar** by clicking the **Calendar** icon in the left-hand navigation bar.

Screenshot of selecting the Calendar icon from Staff Home.

Select **Settings and Sync** button.

Screenshot of selecting Settings and Sync from the Calendar page.

Click **Setup Sync...**

Screenshot of selecting Setup Sync from the Calendar Settings page.

Before syncing your calendar, please note that you can only sync one calendar in\ Navigate. You must only sync your Pitt State Outlook calendar.

Click **Microsoft Office 365 (Latest Version)**.

Screenshot of selecting Microsoft Office 365 from the Calendar Settings page.

You will be redirected to sign in to Microsoft. Select your professional Microsoft 365 account (...@[pittstate.edu](http://pittstate.edu)).

Screenshot of selecting your professional Microsoft account.

You should get the following success messages once completed.

Screenshot of Office 365 connection success message on the Calendar Settings page.

Note that it may take up to 30 minutes to sync your calendar, but it typically does not take this long. If you have issues syncing your calendar, please email [navigatehelp@pittstate.edu](mailto:navigatehelp@pittstate.edu).

Once synced, click on the **Calendar** icon again and you will now have your Outlook\ synced in Navigate. Note that any appointments from Outlook will sync in Navigate as "Busy" and any appointments scheduled through Navigate will display the information.

Screenshot of sample calendar page after synced with Outlook.

Troubleshooting and Tips

- **For faculty that block office hours in their Outlook calendar as 'Busy':** You will need to mark that time as 'Free' in Outlook in order to allow students to schedule with you in Navigate. If that time is marked as 'Busy' in Outlook, it will block that time in Navigate as well. - Calendars only sync Busy or Tentative times from your Outlook calendar. Any calendar appointment that is marked as ‘Free’ or ‘Private’ in Outlook will not sync over. - Most all-day events default to 'Free' in calendars. If you need to be unavailable for appointment scheduling in Navigate, you will need to mark those all-day events as 'Busy' in Outlook to avoid appearing available in Navigate. - In the opposite case, all-day 'Free' events **with no end day** might sync as 'Busy' in Navigate. Should that occur, and you need to be 'Free' in Navigate, include an end date for them in Outlook to sync as 'Free' in Navigate. - Navigate only syncs events up to one year in the future. If a recurring event stretches beyond that, instances that occur after one year won't get synced initially. - If your name or email has changed, you need to have your account reset. The information will need to be put into user settings before syncing the updated calendar. Email [navigatehelp@pittstate.edu](mailto:navigatehelp@pittstate.edu) if this is your situation.