How to Add Email Signature on Outlook Desktop

This guide provides step-by-step instructions on how to create and set up email signatures in Outlook. It is useful for individuals who want to personalize their emails and make a professional impression by adding a signature to their outgoing messages.

Brian Cartwright
9 steps
59 seconds

Microsoft Outlook

Office365

Above the ribbon Click "File Tab"

On the file menu at the bottom Click "Options"

Within the outlook settings Click "Mail"

Within mail Click "Signatures..."

You will need to create a profile for your signature Click "New" this will allow you to create multiple signatures for example one for sending emails and one for responding.

Create a Name for you signature.

Click in the box to "Edit signature" and begin to create your signature.

When applying a signature of new emails and replies and forwards apply the new calendar.

Click "OK" once done.

Tips for creating an effective email signature - Keep it simple and concise. - Include your name, job title, and contact information. - Use a professional font and color scheme. - Consider adding a call-to-action or link to your website or social media profiles. - Test your signature to make sure it looks good on different devices and email clients.