How to Create a Handshake Job Posting

To ensure legal compliance, all new and vacant hourly campus jobs must be posted on Handshake for all students to view and apply. All postings undergo review from the Gordon Career Center’s Campus Employment team before being published. The turnaround time for job posting approvals can be up to 3-5 business days during busy periods. Following these steps will expedite your job posting approval.

Campus Employment
25 steps
2 minutes

Log in to your Handshake Employer account: <https://wesleyan.joinhandshake.com/emp> To post campus jobs, you will need to be part of the Handshake team account: **Wesleyan University Campus Employment**. To join this account, email [campusemployment@wesleyan.edu](https://mailto:campusemployment@wesleyan.edu).

To create a new job posting, click the "**Create job**" button. You should create *one* job posting per job. You can hire multiple students for the same position through one job posting.

If your department has hired for this position before, you can [duplicate](https://support.joinhandshake.com/hc/en-us/articles/219132977-How-to-Duplicate-a-Job-Posting) a previous job posting, instead of clicking the "Create job" button. The duplication process will copy most of the previous job posting and allow you to update details that have changed for this new hiring cycle. To duplicate a previous job posting, navigate to the Jobs button on the left-side column. Search for a previous job posting using keywords and filters. Then, select the three-dots icon to the right of the job, and click **Duplicate**. If you create a job posting using the Duplicate process, you are still obligated to ensure that all required details are included. Required details are subject to change year to year.

You will start your job posting with the written job description. Use the **Required Job Posting Template** to ensure that all required details are included in your job posting.

Download the Required job posting template here:<https://careercenter.wesleyan.edu/resources/job-description-template/> **Please note: this information and format is required, in order for your Handshake job posting to be approved.** Completing campus job postings with this template ensures a speedier approval process. If you *do not* include this information in your initial job posting, our team at Campus Employment will reach out to ask that you update your job posting with any missing details that are required. **This may delay your hiring timeline.**

Copy the [Required Job Posting Template](https://careercenter.wesleyan.edu/resources/job-description-template/), and paste it into the job description text box. Complete each section, adding details relevant to your position. Be sure to include accurate, detailed information about your position to ensure that students understand all position expectations and requirements at the time that they apply. Student employees maintain access to their job descriptions via Handshake and can reference these job descriptions at any time.

When you are done editing the job description, click "Continue". As you complete the rest of the job posting, you may have additional edits for your written job description. You will have a chance to click the "Back" button, as well as a chance to review/edit your job posting at the very end.

The **job posting title** is the FIRST thing students will see when they are exploring jobs on Handshake, so be sure to include a **descriptive position title** and the **department name**. The position title should be descriptive of the work involved. We kindly request that "Student Employee" or "Student Staff" *not* be used as a position title, as it does not provide the desired level of clarity. *Optional for the Job Posting Title:* - You can include the semester or year that work will take place. This is especially recommended for summer and winter break positions. - If the job posting is for a research or Course Assistant position, include the professor's name or the name of the lab.

The **Position type** for campus jobs will ALWAYS be **On Campus Student Employment**. This is how students filter for campus jobs, amongst the thousands of off-campus opportunities posted on Handshake.

**If you will consider students' work-study eligibility** as part of the application process, click the Work-Study check-box. By selecting this, your applicant list will include each candidate's work-study eligibility (yes/no). **If you are considering work-study eligibility**, be sure that your job description includes an explicit disclaimer about whether work-study is *required* or not. (See examples on the [Required Job Posting Template](https://careercenter.wesleyan.edu/resources/job-description-template/).) *Selecting the Work-Study check-box does not require you to hire work-study eligible candidates, nor does it prevent non-work-study eligible candidates from applying. It is up to the employer's discretion whether or not, and to what extent, to consider work-study eligibility during the hiring process.* Click "Continue" when you are done.

In the **Location requirements** page: select Onsite, Remote, Hybrid, or a combination of the three to describe where students will be expected to work. For Onsite location, inputting "Middletown, Connecticut" is fine. The job description should specify the department. **If off-campus work is expected, include a specific address here, as well as in the job description.** **If remote work is expected,** be sure to click the Remote button, then click the check-box: "Remote employees must be based within the US". Click "Continue" when you are done.

In the **Time requirements** page, select the "**Part time**" button. (Optional) Input the average number of hours per week. *It is required that you state the expected hours per week in the job description, and you can provide a range of hours and more scheduling details there.* For **Employment duration**, ALL campus jobs are "**Temporary or seasonal**". Click the "Temporary or seasonal" button, and then insert an estimated **start date** and **end date**. For jobs that take place during the academic year, you can estimate using the first and last day of each semester. Click "Continue" when you are done.

In the **Compensation** page, click the "**Exact amount**" button to enter the position's exact hourly wage. *Campus jobs pay at least the Connecticut state minimum wage.* **If your position has a pay-scale**, you can click "**Custom range**" to enter a pay-scale that is specific to your position. *Be sure to explain the pay-scale in the job description's Job Classification section.* Click "Continue" when you are done.

To help students filter for your job, input at least one **Job role group**. Click "Continue" when you are done.

The **Candidate qualifications** page is mostly optional. NOTE: When students are viewing your job posting, there will be a section indicating whether they meet the qualifications you input on this page. If you select qualifications here, it may discourage certain candidates from applying. (Required) For **Work Authorization**, click "This job does not require US work authorization". (Optional) If you want to specify which majors are ideal candidates for your position, be sure to click the link: **Choose majors by school.** *If you select majors that do not exist at Wesleyan,* all students viewing your job posting will be told they do not meet your qualifications. This may discourage students from applying. Click "Continue" when you are done.

"Wesleyan University" will already be pre-selected. Click "Continue".

On the **Application process** page, select a deadline. The time will default to 6:00AM. Be sure to update this to 11:59PM or another afternoon/evening time that works for your hiring team. **Be sure to select a deadline that is at least 2-6 weeks after the application start time**, accounting for the turnaround time that it may take for your job posting to be reviewed and approved. Keep in mind, once the job posting is published on Handshake, **the expiration date cannot be moved up.** If you will continuously review applications and hire students over the course of months, you are conducting **rolling hires**. Be sure to include a disclaimer in your job description such as: - *Rolling hires- don't wait to apply! Apply by {DATE} for priority consideration. Applications after {DATE} will only be considered if a shift becomes available.*

Next, select how students will apply, and what application materials they will submit. You may request that students submit a resume, cover letter, transcript, another document type, or a combination of these application materials on Handshake. Resumes are the only application material that require an [approval process](https://careercenter.wesleyan.edu/channels/resumes-cover-letters/) with the Gordon Career Center, before students can successfully submit it to a Handshake job posting.

If you prefer that applicants complete a form - such as a Google Form - instead of uploading application materials to Handshake, click "**On a separate website**". Provide the form's URL link and instructions such as "Apply on Handshake and complete the form linked here." If you select this option: students will click the Apply button on the Handshake job posting, their application will be recorded on Handshake, and they will then receive a pop-up directing them to the link you provided. Click "Continue" when you are done.

On the **Your hiring team** page, input the hiring department in **Company division**. The **Job owner** will default to the person creating the job posting. If needed, change the Job owner or add additional **Hiring team members.** If a faculty/staff member does not appear as an option, they do not have a Handshake account. Email [campusemployment@wesleyan.edu](mailto:campusemployment@wesleyan.edu) for assistance. (Optional) Once you select a Job owner and Hiring team members, you can opt into email settings to be notified of new applicants. Click "Continue" when you are done.

Lastly, review your job posting details and make any needed edits. If you are ready to submit your job posting for the Campus Employment review process, click "**Post job**".

Handshake will encourage you to create a Handshake social media feed post to promote your job posting. This is NOT required. Click "Maybe later" to move forward with submitting your job posting.

Your job posting has now been submitted! NOTE: Once you submit a job posting, a "Live" bubble or pop-up may appear. This does NOT mean your job has been published for Wesleyan students to view and apply. All job postings undergo review and approval from the Gordon Career Center's Campus Employment team before being made public and open to applicants. The turnaround time for job posting approvals is generally 2-3 business days, though up to 3-5 business days during busy periods (August – September, January – February).

To check the status of your posting, go to the **Schools** tab. The "Pending" or "In-Progress" status means your job posting is in our review queue. Once your posting is published, the Status will say "Approved".

See a step-by-step overview of the entire Student Employee Hiring process on the [On-Campus Employers](https://careercenter.wesleyan.edu/channels/on-campus-employers/) webpage. For more support, view our [Handshake How-to Resources](https://careercenter.wesleyan.edu/resources/handshake-how-to-resources/) or email [campusemployment@wesleyan.edu](https://mailto:campusemployment@wesleyan.edu). Happy hiring, On-Campus Employers!