How to Create (& Duplicate) an Event Listing

Learn how to manage events for your business on the Melchester platform. This guide covers creating new events, editing existing ones, and duplicating them for efficiency. Ensure your event listings are accurate and up-to-date.

Will Wright
11 steps
2 minutes

Getting Started

When you are logged in and on the dashboard page (which will look like the below), click the link of the business which is hosting, or is associated, to the event which you would like to edit. NOTE: You can click the link in the left hand menu, or in the main menu.

Note! If there are multiple businesses assigned to your user profile you will see a list. If you only have one business assigned to your profile then there will only be a single link to click on.

Creating a New Event Listing

To create a new event, after you have selected the business which is associated with the event from the list on the dashboard page you will enter a screen which has multiple tabs along the top. The tabs you see here will depend on the membership category which as been assigned to the business. To view a list of your existing events, or to create a new event click on the 'Events' tab.

After you have clicked the events tab you will be presented with a list of existing events which are associated to the business. On this screen you can see the status of the events, the dates they were created and last updated. There are three possible status: - Submitted: has been submitted, but is awaiting approval - Live: this is an event which is live on the website - Draft: this is a live event, but draft changes have been made to the live listing To create a new event click on the red '+Create' button.

You are now in the event creating experience. You will see a number of different tabs which you can navigate between ('General' | 'Dates' | 'Links' | etc.) In each tab there are a number of different fields you can edit. Some fields may be 'greyed out' or uneditable. This is to be expected. You will only be able to edit the fields that have been assigned to you by the Website Administrator. Go through all the tabs and complete as much information as possible. The more information you supply the better the user experience, and the more 'data' will be sent to search engines, giving you greater visibility in Google and other search technology (like ChatGPT, CoPilot and Gemini).

Saving a Draft

You have the option to 'Save as Draft'. Do this if you want to make some edits now, but are not yet ready to publish the changes you have made. You'll also need to save as draft if you want to use the preview functionality to view how your changes will look when are made on the frontend of the website.

Tip! If you want to view how your changes will look on the frontend of the website you can do this, but only after you have clicked the 'Save as Draft' button.

When you click 'Save as Draft' you will be exited back to the dashboard page. If you wish to continue editing the draft you will need to re-enter the draft event. NOTE: To use the preview feature, you'll need to click on the grey 'Edit' button and renter the editing process.

If you'd like to preview your draft event listing, click the 'preview' button.

Upon clicking 'preview' a new tab will open up which will display your draft changes. This will allow you to view the draft changes in context.

Submitting for Approval

When you have completed all the details for your new event, and you are ready to submit it for inclusion on the website simply click the 'Sumit for Approval' red button. NOTE: Doing this will start the following chain: 1. You will be exited to the main dashboard page 2. Your event listing will be sent to the Website Administrator for approval 3. You will be sent a notification email to confirm that your submission has been sent to the queue for approval

The changes you have made will not automatically be made, they will need to be approved by a Website Administrator before they are published to the live site. If the updates you made have not been approved, the next time you login and go to manage this event listing via the 'Edit' grey button you will see a notification, just under the tabs, which informs you 'The form is currently showing drafted changes, you can create a new draft to overwrite this one'. If you'd like to make further updates you can and these will automatically overwrite or update the previous changes.

Duplicating an Event to Create a Brand New Event

Navigate to your list of existing events by clicking on the 'Events' tab.

Find the event you'd like to duplicate, and then click on the grey 'Duplicate' button.

By duplicating an event you will create an exact duplicate of the selected event. You will then need to edit the details to ensure that you do not have two of the same event submitted for inclusion on the website. Examples of when it could be appropriate to use the duplicate functionality: - When you have a monthly recurring event, and you just need to edit the dates - When you have an annually occurring event, and you want to use last years event details to quickly create a draft you can edit - When the new event you want to add closely resembles a past or existing event.