How to Edit Material and Packaging Master Data in SEEBURGER Cloud Portal

This guide provides step-by-step instructions on how to edit material data in the SEEBURGER Cloud Portal. It is useful for anyone who needs to update and modify material information connected to packaging, maximum allowed quantity per package, supplier part number and description etcetera for a particular Scania Part Number.

Scania EDI
26 steps
2 minutes

Scania

Seeburger

How to add Material Master Data

Please note! Your part numbers will be automatically uploaded to the portal with the first forecast from Scania. When the first forecast has been received in the portal you can continue with below steps.

The packaging material and maximum allowed amount per packaging unit is to be provided by Scania Packaging Engineers. If you are unsure of the packaging instruction for any of the Scania Part Numbers that you are to deliver to Scania, information regarding packaging can be found on Scania Supplier Portal. [Scania Supplier Portal](https://supplier.scania.com/)

Click "Master Data"

Click "Materials"

Select the Scania Material Number that you want to edit

Please enter the weight of a single part in the "Net Weight (kg)" field under "Details." You can find the single part weight in your Scania packaging instructions. If you’re unsure where to locate the packaging instructions, please contact your Scania Material Planner for assistance.

Please note that auxiliary packaging can be filled out but is not mandatory

Select the packaging material applicable for the Scania Part Number from the scroll down list in the field "container number". If the packaging applicable to the selected Scania Material Part Number is not visible, click the plus sign (+) next to the container number and add it. Step by step guide on how to create new packaging master data in SEEBURGER Cloud can be found in this [Step-By-Step_Guide](https://scribehow.com/shared/Creating_a_New_Packaging_Master_Data_in_SEEBURGER_Cloud_Portal__2P9zu629Rn-LwLZWM_jmdQ#475027c4):

Add the maximum quantity allowed per package, this is used to automatically calculated the amount of packages when creating a dispatch advice in the SEEBURGER supplier portal.

To save, click "save"

How to add the load carrier to the Material Master Data

Load carrier can only be added to the material master data if the material is to be packed in boxes and the box type is added to the material master data in the "packaging - package" field. [Link](https://scribehow.com/shared/How_to_Edit_Material_and_Packaging_Master_Data_in_SEEBURGER_Cloud_Portal__s6Y4J9EFTyuVg0Gu2v0BhA#6dd6a2c7)

Select the type of load carrier from the "container number" field on the part number in the Material Master Data

Enter the maximum amount of boxes that the load carrier can carry.

Click "Save"

How to add Packaging Master Data from Material Master Data Screen

Step 8-10 is referring to if you are editing the Material Master Data and need to add a a missing Packaging Master Data or Load Carrier from the Material Master Data screen. How to add packaging material or load carrier from the Packaging Master Menu is described in step 11 an onward.

Click the "plus sign"

You are then sent to another window where you can add the packaging that will then be visible to select in the scroll down when setting up the packaging within the Material Master Data. In the section "Identifier" add the description provided in the packaging instruction on level 1 for the Scania Part Number. Example from the packaging instruction: **Level 1 - Code 13 - Returnable – E-pallet, with 3 collars** Container Number: 13 - Returnable – E-pallet, with 3 collars Container Number Customer: 13

Dimensions, weights etc in the package master data can be added, but is not mandatory

To save, click "Save"

How to apply and automatically generate Serial Numbers on a Delivery Note

The serial numbers are printed on the label and on the delivery note and is used for linking the physical goods to the delivery note.

Go to settings and click "Supplier" from the Supplier Portal app

Scroll down to the "Label Number Ranges (Delivery Note Packing"

Click "Custom Number Range"

The start number is the first number in the number series, for a 9-digit serial number the start could be "000000000"

The end number in the 9-digit serial number is "999999999"

Click "Save"

Now the handling unit numbers will be automatically generated in the second step of the delivery note creation process.

How to apply and generate a globally unique Handling Unit Number on the Delivery Note

A globally unique handling unit number is mandatory when sending goods to some of our production units. \ \ **If you are unsure if this is applicable to you**, please reach out to your Scania Material Planner. The specification for the allowed handling unit numbers is explained in detail in the Scania Standard Document STD4172-10. **The supplier is responsible for acquiring the Company Idenfication Number from one of the approved sources according to STD4172-10** Structure is: 1. **Issuing agency code (OD, UN, LA) - 2 Characters** \ A unique company identifier issued by an agency acknowledged by ISO/IEC 15459 as a registration authority. The Issuing Agency Code shall be DUNS (UN), JIPDEC/ECPC (LA), or Odette (OD). 2. **Company Identification Number (CIN) - 6-9 Characters**\ The company identification number for the company (DUNS (UN), JIPDEC/ECPC (LA), or Odette (OD).) Can vary between 6 to 9 characters depending on the agency issuing the CIN. It is up to the despatcher to decide on the generator of the ID, but it shall be a globally unique identifier. 3. **Serial Number (SN) - 9 Digits**\ The serial number of the packaging shall be generated by the despatcher of the goods. Odette recommends that the serial number is numeric and exactly 9 digits (with adding leading zeros, where required). The number should be assigned consecutively using all the numbers between 000000000 to 999999999.

From the dashboard in the supplier portal app, click on "settings".

**If you have several Supplier IDs towards Scania, you need to make sure that you select the correct one in the supplier overview (the supplier ID which requires unique handling unit numbers).** \ \ **If you are unsure please contact your Scania Material Planner.**

Click "Supplier"

Scroll down to "Label Number Ranges (Delivery Note Packing)"

Select "Custom Number Range" from the dropdown.

In the "Start Number" you fill out the following data elements as one string: 1. IAC (Issuing agency code) - 2 Characters 2. Company Identification Number (CIN) - 6-9 Characters 3. First number in the serial number - 9 digits = 000000000 **Start Number example with Oscar Code : ODA01215000000000**

Copy the data added to the "Start Number Field" and paste it to the "End Number". Replace the last 9 zeroes with "999999999" End Number Example with Oscar Code: **ODA01215999999999**

Click "Save"

Now the Globally unique Handling Unit number will be automatically generated to your load carriers and packages in the Delivery Notes and also on the Transport Labels.

How to Edit Material and Packaging Master Data in SEEBURGER Cloud Portal

Scania EDI
26 steps
2 minutes

Scania

Seeburger

How to add Material Master Data

Click "Master Data"

Click "Materials"

Select the Scania Material Number that you want to edit

Please note that auxiliary packaging can be filled out but is not mandatory

Add the maximum quantity allowed per package, this is used to automatically calculated the amount of packages when creating a dispatch advice in the SEEBURGER supplier portal.

To save, click "save"

How to add the load carrier to the Material Master Data

Select the type of load carrier from the "container number" field on the part number in the Material Master Data

Enter the maximum amount of boxes that the load carrier can carry.

Click "Save"

How to add Packaging Master Data from Material Master Data Screen

Click the "plus sign"

Dimensions, weights etc in the package master data can be added, but is not mandatory

To save, click "Save"

How to apply and automatically generate Serial Numbers on a Delivery Note

The serial numbers are printed on the label and on the delivery note and is used for linking the physical goods to the delivery note.

Go to settings and click "Supplier" from the Supplier Portal app

Scroll down to the "Label Number Ranges (Delivery Note Packing"

Click "Custom Number Range"

The start number is the first number in the number series, for a 9-digit serial number the start could be "000000000"

The end number in the 9-digit serial number is "999999999"

Click "Save"

Now the handling unit numbers will be automatically generated in the second step of the delivery note creation process.

How to apply and generate a globally unique Handling Unit Number on the Delivery Note

From the dashboard in the supplier portal app, click on "settings".

Click "Supplier"

Scroll down to "Label Number Ranges (Delivery Note Packing)"

Select "Custom Number Range" from the dropdown.

Copy the data added to the "Start Number Field" and paste it to the "End Number". Replace the last 9 zeroes with "999999999" End Number Example with Oscar Code: **ODA01215999999999**

Click "Save"

Now the Globally unique Handling Unit number will be automatically generated to your load carriers and packages in the Delivery Notes and also on the Transport Labels.