How to Enter an Invoice into the Central Payment Portal

This guide provides a detailed, step-by-step process for adding an invoice to the Central Payment Portal, ensuring users can navigate the system efficiently. By following these instructions, users can streamline their billing workflow, reduce errors, and efficiently manage their invoices. Whether you're new to the portal or need a refresher, this guide serves as a valuable resource for optimizing your invoicing experience.

Brooke Schaefer
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34 steps
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3 minutes

Powerappsportals

Go to the Central Payment Portal website<https://unitedway.powerappsportals.com/en-US/> Login using your user name and password

Once logged in, click "New Invoice"

Select your Billing Schedule Type - reminder you must maintain the same billing schedule type through all of your service periods. If you need to change your billing schedule type, you will need approval from GTCUW.

Choose your billing schedule type

Click "Select"

Click the Service Period search icon to find the service period you are billing for

Click "Select"

Enter the number of Holidays that you are charging the scholarship for in this service period

Enter the number of other planned closure days that occurred in this service period that you are charging for.

Click the magnifying glass to find your site

Select the Site you would like to start an invoice for.

Click select

Click "Next"

Next you will fill out the children's regular schedule and tuition amounts.

Click edit

Enter the normal tuition amount this child is charged for the billing schedule

Click "Save"

Follow these steps for all children in your program. This information will save and you will only have to enter it again if the tuition changes or the child's schedule changes.

When you are finished entering all of the children's regular schedule and tuition, click next.

On this page, you can choose to keep all children on the invoice

Or you can "hide" children that you are not billing for

Click Next

This page is where you will enter the number of absent days and/or Child Care Assistance Payment you have received (or will receive) for the children during this service period

Do this for all children on this invoice and click Next when you are finished

On this page, you can view and/or edit each child's information for this invoice by clicking the blue drop down menu

Click "View details" to see the child's total absent days, total closures/holidays and other information

If the child was absent 10 or more consecutive days, you will need to choose YES and add a comment about why the child was absent for 10 or more days

If this is the child's last invoice with your program, select Final Invoice and you will be prompted to input the final day of billing for this child.

You can enter any notes you would like to share with GTCUW here, such as notifying GTCUW that there is an Absence Exemption

When you are done editing the information, click submit

Once you have finished entering all of the children's information, click Next

Select the "I HEREBY CERTIFY that the information provided in this form is complete, true and correct to the best of my knowledge." option.

Click "Signature**"

Click Submit when you are ready to submit the invoice to your billing specialist