How to Insert and Attach a File from SharePoint and OneDrive in a Email (Outlook)

This guide provides step-by-step instructions on how to insert and attach files from SharePoint and OneDrive in an email using Outlook. It explains the options of sharing a link to the file or attaching a copy, and how to change the permission settings to allow recipients to edit the file. Following this guide will enable users to easily share and collaborate on files through email.

Nicholas Lossett
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5 steps
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36 seconds

In the email you wish to include the file in, click "Include"

Click "Attach File..."

You will now see a list of recent files that you have worked on. Select the desired file.

Here you will have the option the share a link to the file or attach as a copy.\ **Share Link**\ The users file in the email will be a link to the file you have so any edits they make will affect you version of the document.\ **Attach as a copy**\ The users will receive a separate copy of the file and your version will not be affected.

By default when attaching a link of the file the user will only be able to view and not edit. To allow them to edit select the drop-down > Change Permission > Recipients can Edit.

You can now finish composing your email and send to the users.