How to Move Candidate to Ready for Hire after their Background Check

The following guide demonstrates how to move a candidate to Ready for Hire after a successful background check.

Workday

Once the candidate’s **background check** is complete, the **Primary Recruiter** (if assigned) or the **Manager** will receive a task in their **My Tasks** inbox. At that point, log into Workday and open your **My Tasks** inbox to proceed.

Locate the appropriate task in your inbox, then click the **expand icon** to open it in full screen.

**Important:** Before moving the candidate to **Ready for Hire**, you must confirm the status of the **background check**. Only candidates in a **Passed** or **Pending** status can be moved forward. To review the overall background check result, navigate to the candidate’s job application and select the **Screening** tab.

From the **Screening** tab, click on **CSUS Background Check History**. **Note**: you can use this tab to track the overall status of the background check before it is completed.

Review the **Status** column to confirm the outcome of the background check. A status of **Passed** indicates the candidate has successfully completed the check. If the department requested that the candidate be moved forward before the background check is complete, the status will appear as **Pending**. This status will be updated once the background check is finalized. Please note that **Pending** should only be requested in emergency situations, and most candidates must have a **Passed** status in order to move forward. **Important:** If you see any status other than **Passed** or **Pending**, such as **Did Not Pass**, the candidate should be **declined**.

If your candidate is in a Passed or Pending status, you can now move them forward to Ready for Hire.

If the candidate did not pass their background check, select **Decline**, then choose **Background Check – Unsuccessful background check** as the reason.

Once the candidate is moved to **Ready for Hire**, a new task will be sent to the **HR Partner’s** inbox. If the candidate is a **new employee**, the **Hire** business process will be initiated. If the candidate is a **current employee**, the HR Partner will be tasked with reselecting if this is a Change Job or Start Additional Job once the candidate is moved to Ready for Hire. **Change Job** should be selected if the employee is completely leaving their current position for the new position. **Start Additional Job** should be selected if the employee will continue holding their current position while also taking on the new position.

How to Move Candidate to Ready for Hire after their Background Check

The following guide demonstrates how to move a candidate to Ready for Hire after a successful background check.

Workday

Locate the appropriate task in your inbox, then click the **expand icon** to open it in full screen.

From the **Screening** tab, click on **CSUS Background Check History**. **Note**: you can use this tab to track the overall status of the background check before it is completed.

If your candidate is in a Passed or Pending status, you can now move them forward to Ready for Hire.

If the candidate did not pass their background check, select **Decline**, then choose **Background Check – Unsuccessful background check** as the reason.